Separate Sales Postings—Exercises

Basic Data Setup

Purpose: The purpose of this exercise is to show you how to set up the required basic data . 

Windows:
Company
Customer
Sales Basic Data
Voucher Type

Enabling Separate Sales Postings Functionality

In this exercise, you will define parameters that enable the use of the separate sales postings. The customer requires that delivery confirmation be performed on customer orders at part level. In addition, the company requires that the cost of sales be posted at delivery confirmation. The outstanding sales of the period is posted through an interim sales voucher

To perform delivery confirmation on an order:

  1. Create or query for a customer.
  2. Open the Customer/Order/Misc Customer Info tab.
  3. To perform delivery confirmation, under Delivery Confirmation, select the Confirm Deliveries check box. Note: It is also possible to select the Confirm Deliveries Check box in the Customer Order/Delivery Information tab.
  4. To perform delivery confirmation at part level perform step 3 and under Delivery Confirmation, select the Check Sales Group Setting check box. 
  5. Save the changes.

General exercise for Customer-Basic Data and Requirements

Note: The following need be performed only if delivery confirmation is required at part level:

  1. Open the Sales Basic Data/Sales Groups tab.
  2. Create or select two sales groups.
  3. In the Delivery Confirmation list, click Optional for one sales group and click Required for the other sales group.
  4. Save the changes.

General exercise for Sales Groups-Basic Data and Requirements

To delay posting cost of sales to delivery confirmation:

  1. Open the Company/Distribution/General tab.
  2. Create or query for a company.
  3. Select the Delay Cost of Goods Sold to Delivery Confirmation check box. 
  4. Save the changes.

Note: In order to delay posting of cost of sales to delivery confirmation an order must have been setup for delivery confirmation. Refer Perform Delivery Confirmation on an Order

General exercise for Company-Basic Data and Requirements

To create an interim sales voucher:

  1. Open the Voucher Type window.
  2. Create voucher type MPI.
  3. Select function group LI.
  4. Save the changes.

General exercise for Voucher Types
General exercise for Posting Control

Required Data 

Enter Customer Order

Purpose: The purpose of this exercise is to show you how to set up basic data required to run this function. 

  1. Open the Customer Order window.
  2. Create a new order. Select a customer for whom delivery confirmation has been enabled or select the Confirm Deliveries check box in the Customer Order/Delivery Information tab. 
    Note:     If delivery confirmation should be performed at part level select a customer for whom delivery confirmation at part level is enabled or select both the Confirm Deliveries and Check Sales Group Setting check boxes in the Customer Order/Delivery Information tab.  
  3. Release the order.
  4. Reserve, pick, report pick and deliver the order.     

General exercise for Entering Customer Order  
General exercise for Managing Reservations
General exercise for Handle Picking
General exercise for Distributing Customer Orders

Main Exercise

Purpose: The purpose of this lesson is to show you how to perform delivery confirmation of an order and create interim sales vouchers.

Perform Delivery Confirmation of an Order 

Purpose: The purpose of this exercise is to show you how to delivery confirm an order  A customer order can be confirmed in entirety or with deviation. The confirmation details of confirmed orders maybe updated so long as the order is pending invoicing.     

Windows:
Delivery Confirmation of Customer Orders
Delivery Confirmation of Customer Order Lines with Differences
 Update Delivery Confirmation Liness

Delivery Confirm an Order

  1. Open the Delivery Confirmation of Customer Orders window.
  2. Populate or query for the order.
  3. Select the row, right-click and then click Delivery Confirmation.

Delivery Confirm an Order with Deviation

  1. Open the Delivery Confirmation of Customer Order Lines with Differences window. 
    Note:     It is also possible to confirm an order with deviation through the Delivery Confirmation of Customer Orders window. Select the row, right-click and then click Delivery Confirmation CO Lines with Differences.
  2. Populate or query for the order.
  3. Enter a value in the Qty Confirmed field.
  4. Save the record.

Note: To confirm an order line containing package parts, select the row, right-click and then click Delivery Confirmation-Package Parts. Perform the same steps as above.

Update Delivery Confirmation Lines

  1. Open the Update Delivery Confirmation Lines window.
  2. Populate or query for the order.
  3. To modify the quantity confirmed, enter a value in the Qty Confirmed field.
  4. To modify the date on which cost of goods sold is posted enter a value in the Date COGS Posted field. 
  5. Select the Incorrect Delivery Confirmation check box to indicate that an order has been incorrectly delivery confirmed.
  6. Save the record.

Create Interim Sales Vouchers

Purpose: The purpose of this exercise is to show you how to create interim sales vouchers for orders where cost of sales is posted but sales postings are pending.  

Windows:
Create Interim Sales Voucher

  1. Open the Create Interim Sales Voucher window.
  2. Either use the existing value in the Company field or select a value from the List of Values.
  3. Enter a value in the Accounting Year field or select a value from the List of Values. 
  4. Enter a value in the Accounting Period field or select a value from the List of Values.   
  5. Click OK to create the interim sales voucher.

Note: The interim sales voucher will always be created for the last date of a period.