Posting Control—Exercises

Main Exercises

Posting and Combination Rules

Code String Combination Rules

Purpose: The purpose of this exercise is to show you how to define the chart of account combinations that a specific user group is allowed to use.

Windows:
Combination Rules

1. Open the Combination Rules window, and create a new record.
2. Enter User Group CC100 using the List of Values.
3. In the Allowed field, enter Allowed.
4. Select all code parts with a percent sign (%) to specify the allowable code parts for the user group. The table below shows what the line should look like.

5. Save your changes.
6. Create a new line.
7. In the Allowed field, enter the same user group (CC100) and the text Not Allowed.
8. Enter the limitations for User Group CC100. The table below shows what the line should look like.

9. Save your changes. Now User Group CC100 is unable to make postings on cost centers beginning with 2.

Note: The first line for the user group is always an allowed combination where all code parts are designated with a percent sign. The following lines can then be selected as not allowed, if appropriate.

Posting Control

Purpose: The purpose of this exercise is to show you how to explain how the posting control works and to set up the accrued cost/revenue account in the posting control.

Windows:
Posting Control

1. Open the Posting Control window.

2. Query for Posting Type GP2.

3. Note the value in the Default Value field. Change it to 1700 (prepaid expense).

4. Save your changes. From now on, all allocations to future periods will be posted to Account 1700.

Posting Types

Posting Control

Purpose: The purpose of this exercise is to show you how to set up the accrued cost and revenue in different accounts. This exercise will post all the accrued costs/revenues to certain accounts as specified in the detail window, i.e., the accounts belonging to Group 400 will be reposted to Account 2900 for a certain period.

Windows:
Posting Control

1. Open the Posting Control window and populate.
2. Delete the row with Posting Type GP2.
3. Enter a new row with the information shown in the table below.

3. Save your changes.
4. Select the row, right-click, and then click Details.
5. Place the cursor in the Account Group field, and create a new record.
6. Using the List of Values, enter the information shown in the table below.

7. Save the rows.
8. To cover all possible allocations, all account groups must be defined and recorded in this window.

Posting Control Report

Purpose: The purpose of this exercise is to show you how to print and check the setup of posting control.

Windows:
Order Report

1. Open the Order Report window.

2. In the Report list, click Posting Control Report.

3. In the Module From and Module Until fields, enter GENLED. Be sure to use all capital letters.

4. Click OK to print the report.

Note: This report shows only the posting control for IFS/General Ledger. To create a report showing all posting controls for all modules, specify A through ZZZZZZZZZZ in the Posting Type  From and Posting Type Until fields.

Posting Types—Extended Exercise

Fixed Asset Depreciation Postings

Purpose: The purpose of this exercise is to show you how to complete the requirement rules for fixed asset accounts and to introduce the posting functions for fixed asset accounting.

Windows:
Posting Control

1. Open the Posting Control window and query for Posting Type FAP5, Depreciation, cost accounting.
2. Enter the rows shown in the table below, if they have not already been entered.

3. Select the first row for the account. Right-click and then click Details. The Posting Control Details window appears.
4. Enter the rows shown in the table below to complete the posting control at the account level.

5. Save your changes.