Training Event
Usage
Use this window to register a training
event. Details about the event such as courses, room, equipment, trainer, etc. are registered in
the respective tab.
Note: All tabs except for the
General
and
Offered Courses will be dimmed until a Course ID is added to
the training event.
For the description of each tab in the
window, follow the appropriate link:
General,
Offered Course,
Room,
Equipment,
Trainer,
Agenda,
Event Cost,
Participant,
Evaluation on Training Event,
Evaluation on Participant.
The following options are
available via the Operations menu or the right mouse button:
- Show All - This function is
used to display all training events registered in the system. If this function is not
being used (this function will be marked if it is used), the system will only
display Planned, Published or Confirmed training events. A Training Event
with Completed or Canceled status will not be displayed.
- Get Course Information -
Use this function to overwrite/update Duration, Duration Unit, Start Date, End Date, and
Maximum Participant in the
General tab. The system will update
the data based on the
Offered Courses tab. It is important to
make sure that the
Offered Courses tab has already been defined
properly before you use this function.
- Publish - Changes the status of
the training event from Planned to Published. Use this menu option, for
example, when you want to publish the training event on the Web.
- Confirm - Sets the status of the
training event from Published to Confirmed. Use this menu option to
confirm that the training event will be conducted.
- Complete - Sets the status of the
training event from Confirmed to Completed. Use this menu option when
the training event is completed.
- Cancel - Sets the status of the
training event to Cancelled. Use this menu option when you want to cancel a
training event.
- Plan - Sets the status of the training event
to Planned.
- Get Course Equipment Requirements
- Populates the
Equipment tab with data retrieved from
the Course Specification window. This
function will be enabled in the
Equipment tab.
- Get Default Agenda - Used
to copy data from each course syllabus in the training event (from the
Course Syllabus
tab in the
Course Specification window. This function will be enabled in the
Agenda tab.
- Get Default Evaluation Question - Use this option to get default
evaluation questions as specified on the
General tab.
- Evaluation on Training Event Form
- Use this function to print an Evaluation on the Training Event. This print-out
will contain the questions for the evaluator to answer.
- Evaluation on Participant Form - Use this function
to print an Evaluation on the Training Event. This print-out will contain
the questions for the evaluator to answer.
- Reserved Training Room - Opens the
Room tab in the
Trainer
and Facilities Reservation window.
- Reserved Training Equipment - Opens the
Equipment tab in the
Trainer and Facilities Reservation window.
- Reserved Trainer - Opens the
Trainer tab in the
Trainer
and Facilities Reservation window.
Note: The system will
send a notification e-mail for this following conditions:
- E-mail will be automatically sent to
"Registered" participants to notify them when a training event is confirmed
or cancelled (set
the training event = Confirmed or Cancel).
- E-mail will also be sent to the
participant's supervisor (if type = Internal).
- A notification e-mail will be sent to the trainer
when a training event is confirmed or cancelled (set the training event = Confirmed
or Cancel).
Activity Diagrams
Define Training
Event
Confirm
Training Event
Conduct
Training Event
Evaluate Training
Activities
Register Training
Event General Info
Register
Training Event Room and Equipment
Register Trainer
General Info
Register Training
Event Cost
Publish Training
Event
Confirm Training
Event
Register
Participant on Training Event
Set
Waiting Participant to Registered
Set Participant
to Confirmed
Conduct Training
Event
Complete Training
Event
Set Participant
to Attended
Evaluate
and Rate Participants
Evaluate on
Training Event