Actual Cost and Overheads—Exercises

Basic Data Setup

Options for creating Basic Data

Windows:
Users Per Company
Sites per User
Organization Basic Data /Employees

To set up the basic data required for this exercise, you can do one of the following:

• Set up the individual basic data as defined below, or
• Use one of the predefined users: EAM10 to EAM15.

If you use the second option, make sure that the user you select is connected to a default company, default site, maintenance organization (inclusive of the maximum load level), and a craft with the values given below. 

Maintenance Organization 

Purpose: The purpose of this exercise is to set up the basic data required for this function.

Windows:
Organization Basic Data /Maintenance Organization

1. Create a new maintenance organization.

General exercise for Maintenance Organization    

Enter and Link Employee to Maintenance Organization

Purpose: The purpose of this exercise is to set up the basic data required for this function.

Windows:
Organization Basic Data /Employees

1. Create a new employee.
2. Link a maintenance organization to the employee.

General exercise for Enter and Link Employee to Maintenance Organization       

Define Posting and Combination rules for Overhead Transactions

Purpose: The purpose of this exercise is to setup posting and combination rules which are required to handle overhead transactions.

Windows:
Accounting Rules /Rules /Posting Control

1. Create posting and combination rules for the following two posting types:

• TO1 - Time Reporting Overhead
• TO2 - Counter Time Reporting Overhead

General exercise for Posting Control

Main Exercise

Purpose: The purpose of this lesson is to show you how to connect overhead costs to a time transaction. Overheads are connected to maintenance organizations, therefore time should be reported on such maintenance organizations or for employees connected to those maintenance organizations.

Define a Cost Source and connect it to Maintenance Organizations

Purpose: The purpose of this exercise is to define a cost source and connect it to a maintenance organization.

Windows:
Cost Details Basic Data /Cost Source

1. Open the Cost Details Basic Data window.
2. Query for company 70 and select the Mandatory to Use Cost Source check box.

Note: If this check box is selected, the maintenance organizations that you use to perform time transactions MUST have a cost source connected to it, if not you will not be able to report time.

3. Next select the Cost Source tab, create a new record and enter values in the Cost Source ID and Description fields.
4. Save the information (F12).
5. Select the record you created in step 3 and double-click the table on the lower portion of the tab.
6. Enter values in the Overhead Rate and Valid From fields. Save the information (F12).
7. Next select the Cost Source Indicators tab. Select the Maintenance Organization tab.
8. Create a new record. Enter values in the following fields: Site, Maint. Org., Cost Source ID, Valid From. Use the List of Values to select suitable values where applicable.
9. Save the information (F12).

Perform Time Transaction using Overheads

Purpose: The purpose of this exercise is to verify that overhead transactions are created for time transactions that contain a maintenance organization (or an employee connected to it) with a connected cost source.

Windows:
Prepare Work Order
Report In Work Order

1. Open the Prepare Work Order window and create a work order for an equipment object located in site 70. Make sure that you enter a maintenance organization that has a cost source connected. Release the work order.
2. Next open the Report In Work Order window and click the Time Report tab. Create 2 time reporting lines: one for the maintenance organization and the other for an employee that belongs to the maintenance organization.
3. Save the information (F12).
4. Click the Postings tab. Locate the time transaction lines that you created in the previous steps. Zoom on the transaction identities of the posting lines. The Work Order Transaction History window opens.
5. Click the Accounting tab and verify that each transaction contains an accounting line for each of the following posting types: T1, T2, TO1, TO2. Note: Observe that all available accounting lines will be displayed for a particular transaction. The status of the accounting line will be set as Invalid if there were any errors in the financial information during validation.