Procuring Project Miscellaneous Demand with DOP—Exercises

Required Data

Registering Project Miscellaneous Demand to Activities

Purpose: The purpose of this exercise is to show you the required data that is used in the exercises below.

  1. Enter a demand line for the part that you require.
  2. Make sure the value in the Supply Option field is Dynamic Order Processing.

General exercise for Registering Project Miscellaneous demand

Releasing Activities

Purpose: The purpose of this exercise is to familiarize you with the data that must be in place before you can perform the main exercise below.

  1. Release the activities in your subproject structure .

General exercise for Executing Activities

Main Exercise

Purpose: The purpose of these exercises is to show you how to procure project miscellaneous demand through DOP (Dynamic Order Processing).

Windows:
Project Navigator/Demand/Misc. Parts
Project Navigator/Supply/Shop Orders
Project Navigator/Supply/DOP Headers
Project Navigator/Activity
Project Navigator/Connections
Project Navigator/Activity
Activity/Demand/Misc. Parts
Activity/Connections
Activity/General
DOP Header
DOP Order
DOP Order/Supply
Purchase Order
Shop Order

Creating Project DOP Header

  1. Right click on the demand line in the Demand/Misc. Parts tab and select the Create Project Supply Request menu option.Click OK to create a DOP Header.
  2. Click on the Supply/DOP Headers tab to see that a record has been entered for the DOP header.
  3. Click the Connections tab to view the DOP header connection to the project activity. The System Connection check box will be selected, indicating a system connection between the project activity and DOP header.
  4. Right click on the DOP header record in the Supply/DOP Headers tab and select the DOP Header Detail menu option to view the DOP header.

Handling Project DOP Header

  1. Open the DOP Header window and query for the DOP header you created, or right click on the DOP header record in the Supply/DOP Headers tab and select the DOP Header Detail menu option.
  2. Right click on the header and select the Create DOP Structure menu option and then click Create Structure.
  3. Click Yes to create the DOP structure.
  4. Click the Structure tab to view the created structure.
  5. Right click on the header again and select the Release All menu option to release all the DOP orders created for the DOP structure.
  6. Click on Costing tab and on the navigator, right click on the top node of the DOP structure and select Calculate DOP Cost.In the dialog that opens up, enter your site and select all DOP cost types. 
  7. In the Structure tab, right click and then click the DOP Order Detail menu option to view the DOP order.
  8. In the DOP Order window, click the Supply/Summary tab and check that a pegged order has been created for the part.
  9. Select the record then right click and click Go to Supply menu option to view the created supply for the part.

Handling Pegged Order to Report Cost and Progress on Activity

  1. Go to the created supply pegged to the DOP order. If it's a purchase requisition, convert it to a purchase order then release it. If it's a shop order, then go directly to step 8.
  2. Go back to the Costing tab of the DOP header and calculate the DOP cost, as described in step 6 of previous exercise.
  3. Go to the project activity that has been connected to the part. Refresh the window and see if cost have been retrieved back to the activity. Note that the cost calculated in the Estimated Accum Cost field in the DOP Header/Costing tab will give you committed cost back in the project activity.
  4. Go back to the purchase order. Confirm and receive it.
  5. Close the DOP order.
  6. Observe the progress in the project activity. Since this is the only DOP order connected to this activity, the progress will be 100%, if the chosen Progress Method is DOP Header.
  7. Repeat steps 2 and 3. Note that the cost calculated in the Actual Accum Cost field in the DOP Header/Costing tab will give you used cost back in the project activity.
  8. If the created supply is a shop order, then release it.
  9. Repeat steps 2 and 3.
  10. Reserve then issue the material to the shop order.
  11. Repeat steps 2 and 3 and observe what happens to the committed and used costs back in the project activity.
  12. Report operations on the shop order.
  13. Repeat steps 2 and 3, and observe the hours and costs retrieved in the project activity.
  14. Receive the shop order.
  15. Close the DOP order.
  16. Observe the progress in the project activity. Since this is the only DOP order connected to this activity, the progress will be 100%, if the chosen Progress Method is DOP Header.