Entering Preposting Shop Orders—Extended Exercises

Basic Data Setup

Discrete Manufacturing Overview Racing Engine

Purpose: The purpose of this exercise is to create the required data that will be used in the Discrete Manufacturing exercises. This sets up data for your site that only needs to be done once for Discrete Manufacturing course exercises.

1. Set up your site for discrete manufacturing of racing engines.

General exercise for Overview of Discrete Manufacturing Data

Inventory Location

Purpose: The purpose of this exercise is to set up an inventory picking location for running functionality isolated by site.

Windows:
Inventory Locations

1. If you haven't done so already, create the inventory picking location shown in the table below.

General exercise for Entering Inventory Locations

Required Data

Posting Controls

Purpose: The purpose of this exercise is to verify that the pre-posting controls for shop orders has been set up for use in the main exercises below.

Windows:
Posting Control

1. Verify that the three posting type and code part name combinations, shown on the table below, exist for your company. If there is a value in the Default Value column, record the value for future reference.

General exercise for Posting Control

Shop Orders

Purpose: The purpose of this exercise is to set up manually-created shop orders with default information that will be modified in the main exercises below.

1. Create shop orders for the parts and lot sizes identified in the table below. The shop orders may have a status of Planned or Released.
2. Record the shop order numbers so that it will be easy to identify the correct shop order for each main exercise.

General exercise for Creating Shop Orders Manually

Inventory Part Balance

Purpose: The purpose of this exercise is to verify that you have enough parts to complete the main exercises. 

Windows:
Inventory Part Currently On Hand
Receive Inventory Part

1. Verify that you have at least the quantity of parts shown on the table below available for manufacturing. If you do not, receive the indicated quantity of parts into inventory picking locations.

General exercise for Receiving Inventory Part

Main Exercises

Purpose: The purpose of these exercises is to identify preposting information on a shop order.

Windows:
Shop Order
Operation History
Labor History
Inventory Transaction History

The accounting for a specific shop order for electrical systems needs to use preposting accounting rules. You want to:

• Identify preposting information for one shop order for 10 electrical systems.
• Receive the 10 electrical systems and compare the accounting transactions to a different shop order for 10 electrical systems.

Entering Preposting Information

You want to identify preposting information for one shop order for 10 electrical systems.

1. Open the Shop Order window and query for the shop order for this exercise. If you did not record the shop order number, query for your site, part number 21-230 and a quantity of 10. If the status of the shop order is Planned, release the shop order.
2. Right-click anywhere in the header, point to Costing, and then click Pre Posting.
3. When the Pre Posting window displays, use the List button to select the appropriate values for the Account and Cost Ctr fields. Do not enter a value in the Project field because this is only for shop orders created with IFS/Project. Record the values you selected so you can use them in the next exercise. Click OK to save the information.

Verifying Accounting Transactions

You want to receive the 10 electrical systems and compare the accounting transactions to a different shop order for 10 electrical systems.

1. Right-click anywhere in the header of the Shop Order window, point to Material Actions, and then click Manual Receive.
2. When the Receive Shop Order window displays, select both the Receive With Backflush check box and the Auto Report Of Operations check box.
3. On the Inventory Receipt tab (in the Receive Shop Order window), find the record for location 2C and enter 10 in the Quantity Received field. Save the information and close the Receive Shop Order window. When you receive the 10 electrical systems using backflush of component material and automatic reporting of operations, several accounting transactions are created using the preposting information instead of the standard values for work in progress.
4. Open the Shop Order window and query for the second shop order for this exercise. If the status of the shop order is Planned, release the shop order.
5. Right-click anywhere in the header of the Shop Order window, point to Material Actions, and then click Manual Receive.
6. When the Receive Shop Order window displays, select both the Receive With Backflush check box and the Auto Report Of Operations check box.
7. On the Inventory Receipt tab (in the Receive Shop Order window), find the record for location 2C and enter 10 in the Quantity Received field. Save the information. Close the Receive Shop Order window. Since this shop order did not have preposting controls set up, receiving the 10 electrical systems using backflush of component material and automatic reporting of operations will result in several accounting transactions using the standard values for work in progress.
8. Open the Operation History window and query for both shop orders. Click the Accounting tab. Study the differences between the transactions for the two shop orders.
9. Open the Labor History window and query for both shop orders. Click the Accounting tab. Study the differences between the transactions for the two shop orders.
10. Open the Inventory Transaction History window and query for both shop orders. Click the Accounting tab. Study the differences between the transactions for the two shop orders.