Cancel Payment—Key Exercises

IMPORTANT
It is extremely important that you set up and work within your own company and with your own supplier to maintain your data integrity. If you work with any other objects, your exercises will not function as intended and the data of other students might be affected. Predictable exercise results require that your data must be isolated in your own company.

Required Data


Enter and Authorize Supplier Invoices

Purpose: The purpose of this exercise is to show you how to enter supplier invoices to be used in the exercises below. The invoices/installments must also be authorized for payment.

  1. Enter several supplier invoices.

General exercise for Arrival Entry Supplier Invoice 
General exercise for Post Supplier Invoice
General exercise for Authorize Supplier Invoice for Payment


Create and Acknowledge a Payment Proposal

Purpose: The purpose of this exercise is to show you how to select authorized supplier invoices/installments into a payment proposal that will be used in the exercises below.

  1. Create a payment proposal.
  2. Acknowledge this proposal.

 

General exercise for Load Payment Proposal
General exercise for Acknowledge Payment Proposal

Main Exercises


Cancel Payment

Purpose: The purpose of this exercise is to show you how to roll back or cancel a payment. The rollback activity is used to undo an entire payment or part of a payment when the payment is incorrect, e.g., the wrong invoices/installments have been matched. Selected invoices/installments for the payment are reposted and reopened, i.e., unpaid. For a partial rollback, the amount of the rollback creates a parked supplier payment so that no cash transaction is created. A rollback payment is automatically generated, as is a reverse voucher.

Partial Rollback

Purpose: The purpose of this exercise is to show you how to roll back one invoice/installment in a payment.

Windows:
Supplier Payment Rollback

  1. Open the Supplier Payment Rollback window, and populate it.
  2. Select a payment that you want to roll back, right-click, and then click Rollback Partial Payment. A window appears showing all items included in the payment.
  3. Select an invoice/installment, and click OK. An window appears showing payment information.
  4. Click OK to confirm.
  5. Repopulate the window. Your payment has been designated as Partially Rolled Back in the Rollback Status field, and the new rollback payment is designated Rollback.

Complete Rollback

Purpose: The purpose of this exercise is to show you how to roll back an entire payment order, i.e., all invoices/installments in a payment.

Windows:
Supplier Payment Rollback

  1. Open the Supplier Payment Rollback window, and populate it.
  2. Select a payment that you want to roll back, right-click, and then click Rollback Complete Payment. A window appears showing voucher information.
  3. Click OK to confirm. A message appears with payment information.
  4. Click OK.
  5. Repopulate the screen. Your payment has been designated as Completely Rolled Back in the Rollback Status field,  and the new rollback payment is designated Rollback.