Create Payment Proposal—Key Exercises

IMPORTANT
It is extremely important that you set up and work within your own company and with your own supplier to maintain your data integrity. If you work with any other objects, your exercises will not function as intended and the data of other students might be affected. Predictable exercise results require that your data must be isolated in your own company.

Required Data


Enter and Authorize Supplier Invoices

Purpose: The purpose of this exercise is to show you how to enter supplier invoices to be used in the exercises below. The invoices/installments must also be authorized for payment.

  1. Enter three supplier invoices with past due dates.

General exercise for Arrival Entry Supplier Invoice 
General exercise for Post Supplier Invoice
General exercise for Authorize Supplier Invoice for Payment

Main Exercises


Create Supplier Payment Proposal

Purpose: The purpose of this exercise is to show you how to create a payment proposal, and to select invoices/installments to be paid. Only invoices/installments that are authorized can be selected for payment.

Windows:
Supplier Payment Proposals

  1. Open the Supplier Payment Proposals window, right-click, and then click Create Proposal.
  2. In the Create Payment Proposal window, change the until plan pay date to a date about one month from today.
  3. Click OK to create your new proposal.
  4. Select the payment proposal line, right-click, and then click Details. The Automatic Supplier Payment Proposal Details window appears, and you can view the individual invoices/installments to be paid.

Enter a new payment on account with payment reference and notes

Purpose: The purpose of this exercise is to show you how to enter a new payment on account with a payment reference and notes to supplier payment proposal details. Payment reference is used as remittance information for he payee in several payment formats.

 

Windows:
    Supplier Payment Proposals    
    Supplier Payment Proposal Details

  1. Open the Supplier Payment Proposals window and populate it.

  2. Select a proposal row, right-click and click Details to open the Supplier Payment Proposal Details window.

  3. Click New to create a new item, select the New Payment on Account check box.

  4. Enter the supplier ID in the Supplier ID field.

  5. Enter an amount in the Pay Amount in Inv Curr field.

  6. Enter information for the payee in the Payment Reference field and notes for the new ledger item in the Text field.

  7. Click Save.
     


Generate Payment Method Plan

Purpose: The purpose of this exercise is to show you how to generate a payment method plan. Payment method plan will be calculated only for the payees with payment method rule specified. Note that this is an optional function in the create payment proposal flow.

Windows:
Supplier Payment Proposals

  1. Open the Supplier Payment Proposals window, and populate it.
  2. Select your proposal line, right-click, and then click Generate from the Payment Method Plan. The payment method plan status field changes from Not Generated to Generated.


Apply Payment Method Plan

Purpose: The purpose of this exercise is to show you how to apply payment method plan. After the payment method plan is applied, the invoices/installments included into payment method plan will get payment method. Note that this is an optional function in the create payment proposal flow, but it is mandatory if Generate Payment Method function was used.

Windows:
SupplierPayment Proposals

  1. Open the Supplier Payment Proposals window, and populate it.
  2. Select your proposal line, right-click, and then click Apply from the Payment Method Plan. The payment method plan status field changes from Generated to Applied.


Acknowledge Payment Proposal

Purpose: The purpose of this exercise is to show you how to acknowledge a payment proposal. After the acknowledgement of the payment proposal, the creation of a payment order with output data on file or other media can take place. When the status of the proposal is set to Acknowledged, you cannot make changes.

Windows:
Supplier Payment Proposals

  1. Open the Supplier Payment Proposals window, and populate it.
  2. Select your proposal line, right-click, and then click Acknowledge. The status field changes from Created to Acknowledged.


Unacknowledge Payment Proposal

Purpose: The purpose of this exercise is to show you how to unacknowledge a payment proposal. This is done if you want to make changes in the proposal using the Unacknowledge Payment Proposal activity.

Windows:
Supplier Payment Proposals

  1. Open the Supplier Payment Proposals window, and populate it.
  2. Select your proposal line, right-click, and then click Unacknowledge. The status field changes back to Created from Acknowledged.