Creating Staged Billing—Exercises

Basic Data Setup

IMPORTANT
It is extremely important that you set up and work within your own site to maintain your data integrity. If you work within any other site, you will compromise your own exercise data as well as the data of other students. Predictable exercise results require that your data be isolated in your own site.

Enter Customer

Purpose: The purpose of this exercise is to show you how to enter customer records.

Windows:
Customer

  1. Enter XX–603, C.S.C Tokyo, and XX–797, C.S.C Sydney, as customers.
  2. Save your changes.

General exercise for Enter Customer

Enter Sales Part

Purpose: The purpose of this exercise is to show you how to enter sales parts.

Windows:
Sales Part

  1. Enter Standard Race Car XX–18–669 and New Race Car XX–18–252 as sales parts.
  2. Save your changes.

General exercise for Enter Sales Part

Main Exercises

Entering Staged Billing Profile

Purpose: The purpose of this exercise is to show you how to divide the payment of an order into multiple steps and to invoice the customer at any stage in the order flow by entering stages in the staged billing profile.

Windows:
Customer Order
Archived Reports
Create Customer Invoices
Print Customer Invoices

Note: The customer, XX–603 C.S.C Tokyo, wants to buy 2 pcs. of Standard Race Car XX–18–669. The customer requests some modifications to the race car, which will be included in the price. The cost of the modifications will be paid before the final delivery. The percentage of the total price allocated to the modification is 30%.

  1. Open the Customer Order window.
  2. Create a customer order header, and save your changes.
  3. Create an order line for 2 pcs. of Standard Race Car XX–18–669, and save it.
  4. Select the order line, right-click, and then click Staged Billing Profile. The Staged Billing Profile window appears.
  5. Enter Stage 1, Modification of Race Car as the description. Specify 30 as the percentage of allocated to this stage. Save your changes.
  6. Enter the description for Stage 2, Final Delivery. The percentage of allocated to this stage this stage should be 70. Save your changes.
  7. Close the Staged Billing Profile window.
  8. Release the customer order by right-clicking and then clicking Release in the customer order header.
  9. Print a customer order confirmation by right-clicking and then clicking Print Customer Order Confirmation in the customer order header.
  10. Open the Archived Reports window, and query for the report.
  11. Select the report, right-click, and then click Print.
  12. Click Preview button, and review the report. The stages are displayed on the report.
  13. Return to the customer order, and select the customer order line. Right-click and then click Staged Billing Profile.
  14. Select the Modification of Race Car payment stage, right-click, and then click Approve.
  15. Open the Create Customer Invoices window, and query for the order.
  16. Right-click and then click Create Invoice to generate an invoice.
  17. Open the Print Customer Invoices window and query for the order. Then right-click and click Print Invoice to print an invoice.
  18. Open the Archived Reports window, and query for the report.
  19. Select the report, right-click, and then click Print.
  20. Click Preview button, and review the report. The stages are displayed on the report.
  21. Repeat steps 13-19 for invoicing of the last payment step.

Entering Staged Billing Template

Purpose: The purpose of this lesson is to show you how to divide the payment of an order into multiple steps and to invoice the customer at any stage in the order flow by entering stages in the staged billing profile.

Windows:
Customer Order
Archived Reports
Create Customer Invoices
Print Customer Invoices
Staged Billing Profile

Note: Customer XX–797, C.S.C Sydney, wants to buy a new part, New Race Car XX–18–252, that has never been produced before. The customer must pay for the development of the final product. The price for the part includes completion of the drawings, development of the prototype, testing of the prototype, and acceptance testing of the final product.

  1. Open the Customer Order window.
  2. Create a customer order header, and save your changes.
  3. In the header, right-click and then click Staged Billing Template to create a template for the four steps.
  4. Specify descriptions of the four steps. The percentages for these steps should be 20, 30, 10, and 40. Estimate an approval date for each of the four steps.
  5. Create an order line for 2 pcs. of New Race Car XX–18–252. Look at the Staged Billing field on the customer order line. Why is it selected?
  6. On the customer order line, right-click and then click Staged Billing Profile. Review the information that appears. How was the amount calculated?
  7. Release the order.
  8. Print a customer order confirmation. Review the report. What information appears in the report?
  9. In the Staged Billing Profile window, approve the first payment stage, Completion of Drawings.
  10. Create and print the invoice.
  11. In the Archived Reports window, query for the report, and preview it. Is the stage specified on the invoice? What quantity is invoiced?
  12. Open the Staged Billing window, and query for the order. Which status has the first payment step received? Is anything displayed in the Invoice Date and Invoice No fields?
  13. Repeat steps 9–11 for the other three stages.