Advanced Invoicing—Exercises 

Basic Data Setup

Enter Report Codes

Purpose: Enter some report codes of different types.

Windows:
Report Codes

Enter Report Codes

Connect Report Codes to Project

Purpose: Connect report codes to a project so you can report on the project.

Windows:
Project Info

Connect Report Codes to Project

Internal Pricing

Purpose: Define internal costs for project members.

Windows:
Internal Price

Internal Pricing

Sales Price

Purpose: Define sales prices to be used for invoicing.

Windows:
Sales Price

Sales Price

Register Customer (Link to IFS/Enterprise)

Customer — Basic Data and Requirements Exercises

Main Exercises

Create an Invoice Plan

Purpose: The purpose of this exercise is to show you how to create an invoice plan on a project activity.

Windows:
Invoicing Plan

  1. Open the Invoicing Plan window.
  2. Create a plan for your project. This is done similarly to entering an ordinary project transaction.
  3. Right-click and then click Create Invoice to create an invoice from your plan.
  4. You will receive a message with the number of the newly created invoice. Click Yes to preview the invoice.

Invoicing Plan Wizard

Purpose: The purpose of this exercise is to show you how to create several invoicing plans using the Invoicing Plan wizard. The wizard offers an alternative to manually entering several similar plans.

Windows:
Invoicing Plan

  1. Open the Invoicing Plan window.
  2. Right-click and then click Create Invoicing Plan. This starts the wizard.
  3. Enter the required information, and then click Next.
  4. Choose a report code to be used.
  5. Enter the total sales amount.
  6. Enter the start date.
  7. Enter an interval (number of months between the invoicing occasions).
  8. Enter the number of times that invoicing should occur.
  9. Click Finish. The plans have now been created. 

Batch Invoicing

Purpose: The purpose of this exercise is to show you how to create invoices as a batch job.

Windows:
Batch Invoice
Batch Invoice Results

  1. Enter some new transactions on your project as the basis for creating a new invoice. 
  2. Open the Batch Invoice wizard. 
  3. Choose to invoice your project.
  4. Enter the desired options in the wizard and then click Finish.
  5. To see the results of the batch job, open the Batch Invoice Results window.
  6. Right-click and then click Overview – Project Invoice to view your invoices so you can verify them before printing them. 

Credit Entire Project Invoice

Purpose: The purpose of this exercise is to show you how to credit a whole project invoice.

Windows:
Project Invoice
 Project Invoices

  1. Open the Project Invoice window and query for the project invoice to be credited. 
  2. Right-click and then click Credit Entire Invoice. Enter a credit invoice date to be included on the credit invoice. A message showing the preliminary credit invoice number will appear.
  3. Retrieve the new credit invoice, either by querying for it in the Project Invoice window or by selecting it from the listed invoices in the Project Invoices window. Verify that the credit amount equals the original invoice amount.
  4. To preview the credit invoice, right-click and then click Printout in either window. 
  5. Release the credit invoice by right-clicking and then clicking Release Invoice in either window.  Verify that the invoice status has changed to PostedAuth (Posted and Authorized).

Credit Project Invoice Row

Purpose: The purpose of this exercise is to show you how to credit individual row(s) on a project invoice.

Windows:
Project Invoice
Create Project Invoice
 Project Transactions

 

  1. Open the Project Invoice window and query for an invoice that has been posted. 
  2. Click the Lines tab and select the row(s) you want to credit. 
  3. Right-click and then click Project Transactions.
  4. The Project Transactions window opens, listing the source transaction(s) for the selected invoice row(s). The “diamond” icon indicates that the transaction(s) has been invoiced.
  5. Select the transactions you want to correct. Then right-click and click Create Correction Transactions. A window opens, asking you which new transactions are to be set to Invoiceable. Use the default suggestion and click OK.
  6. Create an invoice for these transactions in the Create Project Invoice window by querying for the newly created transactions with Correction status.
  7. Release the new invoice.

Create Project Correction Invoice

Purpose: The purpose of this exercise is to show you how to create a project correction invoice.

Windows:
Project Invoice
 Invoicing Plan
 Project Transactions

 

  1. Open the Project Invoice window and query for an invoice that has been posted.  . 
  2. Right-click and click Create Correction Invoice.
  3. A new project invoice will be created with the Correction Invoice check box selected in the Project Invoice/General tab.
  4. Select the Project Invoice/Lines tab to view the invoice lines.
  5. Right click on the invoice line with the Preliminary Update Allowed check box selected and click Project Transactions.
  6. This will open either the Project Transactions window or the Invoicing Plan window depending on which the original transaction line of the invoice is based.
  7. Change the transaction line in Recreated state.
  8. Release the new invoice.