FA Physical Count—Exercises

Basic Data Setup

Preparations in IFS/Accounting Rules

Purpose: The purpose of this exercise is to show you how to enter or complete the setup information in IFS Accounting Rules that is required for IFS/Fixed Assets. If you have already entered this information, then skip these steps.

Preparations in IFS/Accounting Rules

Preparations in IFS/Fixed Assets

Purpose: The purpose of this exercise is to show you how to set up the basic data required for running this functionality. In this exercise, you will specify depreciation method, book, acquisition account, base value type, calculation index, and object group.

Preparations in IFS/Fixed Assets

Required Data

Purpose: The purpose of this exercise is to show you the required data that is used in the exercises below.  You must perform exercises in the Acquisition lesson. Also you should enter Object Physical Locations and Inventory Information.

Acquisition

Object Physical Locations

Windows:
Object Physical Locations

1. Open the Object Physical Locations window.
2. Create a new record. Enter an object physical location ID and a description, and connect the created location to a site.
3. Enter the information below.

Site	Site Description	Object Physical Location	Object Physical Location Description
S1	Site 01	L1	Location 1
S1	Site 01	L2	Location 2
S1	Site 01	L3	Location 3

4. Save your changes.

Physical Count Information

Windows:
Object

1. Open the Object window.
2. Enter Inventory Information to the Inventory tab for the objects you entered under the Acquisition lesson.

Note: Site, Object Physical Location and Object Custodian can be selected from the list of values. Object Custodian is predefined using Enterprise/Person window.

3. Save your changes.

Main Exercise

FA Physical Count

Purpose: The purpose of this exercise is to show you how to create, cancel and complete FA Physical Count.

Windows:
Create Object Physical Count

Create FA Physical Count

Windows:
Create Object Physical Count

1. Open Create Depreciation Plan window.

2. Create a FA Physical Count for Site 1, as described in the table below.

   Site	From/To Physical Location	From/To Custodian	FA Physical Count Description
   S1	L1 - L3	%	FA Physical Count for Site 1

3. Click OK.

Complete FA Physical Count

Windows:
Report FA Physical Count

1. Open Depreciation Plan Report window to enter count results.

2. Enter the count results to the count status field, as described in the table below.

   Object	Count Status
   M1	Exists
   M2	Missing
   M3	Located
   M4	Missing

   Note: You can cancel a FA physical count by using RMB Cancel FA Physical Count.
    

3. Scrap the Missing Objects (M2 and M4) by right-clicking on the object line and then selecting Scrap Object. The count status of M2 and M4 will receive the Missing status.

4. Right-click and select Located to change the inventory information of M3 as specified below.

   Object	Site	Site Description	Object Physical Location	Object Physical Location Description	Object Physical Location Details	Object Custodian	Name	Tag Number
   M3	S1	Site 01	L2	Location 2	Manufacturing Section 3	RW1	R.Winslet	MCD057

5. Save your changes.

6. Right-click on and select Complete Physical Count after all the information has been completed for the objects included in the report. To complete the FA Physical Count, it should not have objects with count status Null or Missing.

Print FA Physical Count Report

Windows:
Object Physical Count Report

1. Open the Object Physical Count Report window.

2. Enter the ID of the physical count created in the previous exercise in the Physical Count ID field.

3. Click OK.