Object Operations—Extended Exercises

IMPORTANT
It is extremely important that you set up and work within your own company to maintain your data integrity. If you work within any other company, your exercises will not function as intended and the data of other students might be affected. Predictable exercise results require that your data is isolated in your own company.

Required Data

Purpose: The purpose of this exercise is to show you how to enter the data that is required to perform the object operation exercises. You must have performed the following exercises:

Acquisition
Depreciation According to Plan

  1. Create two or three new fixed assets to use in this exercise.

  2. Activate and depreciate the assets through the end of the current period. All objects must be in the Active status and must be depreciated to the end of the month during which the object operation will occur.

Main Exercises

Change Net Value

Purpose: The purpose of this exercise is to show you how to change the net value for an object without using the normal depreciation process.

Note: If any of the required default data is missing in the exercises below, return to previous Basic Data and Requirements exercises. Enter or change the information so that it corresponds with the exercise. The object must be in the Active status and must have been depreciated before the net value change.

Posting Control

Windows:
Posting Control

  1. Open the Posting Control window.

  2. Verify that posting types FAP15, FAP16 and FAP30 exist.

Change Object Value

Windows:
Change Object Value

  1. Open the Change Object Value window, and query for one of your newly created and depreciated objects.
  2. Select the lines for the object to be changed. Right-click and then click Change Net Value. The Change Net Value - Progress window is displayed on the screen. If only one object line is selected, then the object's net value will be changed only for that book...
  3. Verify that the correct object has been selected. Note the voucher date, user group, and voucher type.
  4. Specify whether the change in net value will be recalculated using a percentage or an amount.
  5. If the change is made using a percentage, then specify the percentage, without the percent sign (%), in the Value field. If the change is made using an amount, then specify the amount in the Value field.
  6. Select a depreciation reason from List of Values.
  7. Enter the event date to which the transaction applies. A retroactive date will be automatically updated with the same date as event date.
  8. Click OK. The Change Net Value – Progress window is displayed on the screen.
  9. Right-click and then click Create Transactions.

Note: A voucher is transferred to the hold table.

Object Transactions per Object

Windows:
Posting Control

  1. Open the Object Transactions per Object Analysis  window.

  2. Find information about the object.

Query Voucher

Windows:
Vouchers Analysis

  1. Open the Vouchers Analysis  window.

  2. Find information about the voucher in the hold table.

Change Acquisition Value

Purpose: The purpose of this exercise is to show you how to change the acquisition value for a fixed asset that is not initiated by an additional investment. Inflation or another revaluation of a specific object or object group could cause this change.
Note: If any of the required default data is missing in the exercises below, return to the Basic Data and Requirements exercises. Enter or change the information so that it corresponds with the exercise. The object must to be in the Active status and must have been depreciated. Enter information about the object, and create postings.

Posting Control

Windows:
Posting Control

  1. Open the Posting Control window.
  2. Verify that posting type FAP13 and FAP28 exist.

Change Object Value

Windows:
Change Object Value

  1. Open the Change Object Value window.
  2. Query for one of your newly created and depreciated objects.
  3. Select one of the lines for the object that will be changed by highlighting it. Right-click and then click Change Acquisition Value.
  4. Verify that the correct object has been selected. Note the voucher date, user group, and voucher type.
  5. Specify whether the change in acquisition value will be recalculated using a percentage or an amount.
  6. If the change is made using a percentage, then specify the percentage, without the percent sign (%), in the Value field. If the change is made using an amount, then specify the amount in the Value field.
  7. Select a acquisition reason from List of Values.
  8. Enter the event date to which the transaction applies. A retroactive date will be automatically updated with the same date as the event date.
  9. Click OK. The Change Acquisition Value – Progress window is displayed on the screen.
  10. Right-click and then click Create Transactions.

Note: A voucher is transferred to the hold table.

Object Transactions per Object

Windows:
Change Object Value

  1. Open the Object Transactions per Object Analysis window.

  2. Find information about the object.

Query Voucher

Windows:
Vouchers Analysis

  1. Open the Vouchers Analysis  window.

  2. Find information about the voucher in the hold table.

Note: Any change in acquisition value affects the asset's depreciable basis. This change may have different effects depending on the depreciation method used. See the online help files for further information.

Additional Investment

Purpose: The purpose of this exercise is to show you how to add an investment (i.e., an additional invoice or credit note) after the object becomes operational (Active object status).

There are two types of additional investment transactions that could be initiated they are additional investment transactions initiated within IFS\Fixed Assets and additional investment transactions initiated outside IFS\Fixed Assets.


Note: If any of the required default data is missing in the exercises below, return to the Basic Data and Requirements exercises. Enter or change the information so that it corresponds with the exercises. The object must be in the Active status in order to perform an additional investment.

Additional investment transactions initiated within IFS\Fixed Assets

Posting Control

Windows:
Posting Control

  1. Open the Posting Control window.

  2. Verify that posting type FAP14 and FAP29 exist.

Change Object Value

Windows:
Change Object Value

  1. Open the Change Object Value window, and query for an active and depreciated object.
  2. Select one of the lines for the object that will be changed by highlighting it. Right-click and then click Add Investment. The Add Investment window is displayed on the screen.
  3. Verify that the correct object has been selected. Note the voucher date, user group, and voucher type. For acquisition data, enter the amount (a positive amount for an additional invoice or a negative amount for a credit note). Check to see whether the transaction applies to the event date. A retroactive date will be updated automatically with the same date as the event date.
  4. Select a acquisition reason from List of Values.
  5. Click OK.

Note: A voucher is transferred to the hold table.

Object Transactions per Object

Windows:
Change Object Value

  1. Open the Object Transactions per Object Analysis window.

  2. Find information about the object.

Query Voucher

Windows:
Vouchers Analysis

  1. Open the Vouchers Analysis  window.

  2. Find information about the voucher in the hold table.

Additional investment transactions initiated outside IFS\Fixed Assets

Windows:
Voucher Entry

  1. Open the Voucher Entry window, and create a manual voucher to post additional investment amount. Always use the acquisition accounts that are attached to your objects and the list of values to select your code parts.

  2. Save you changes.

Note: You can also enter additional investment values using a supplier invoice in IFS\Invoice. The voucher type used for the manual voucher or the supplier invoice posting should have it's ledger selection defined as GL, affect IL.

Updating to the General Ledger

Windows:
Update GL Vouchers

  1. Open the Update GL Vouchers window, and verify the default values.
  2. Click OK to begin the update.

Note: When the update is performed, IFS/Fixed Assets is also updated with the additional investment values.

Activate Additional Investments

Windows:

Add Investment - Progress

  1. Open the Add Investment - Progress window, and Select the object to which the add investment transaction is performed.

  2. Right click and click the Activate option.

Note: Any change in acquisition value affects the asset's depreciable basis. This change may have different effects depending on the depreciation method used. See the online help files for further information.

Roll Back Object Transactions

Purpose: The purpose of this exercise is to show you how to roll back previously entered object operations. Functions such as Additional investment transactions initiated within IFS\Fixed Assets, Change Acquisition Value, and Change Net Value are canceled using the Object Operations window.

Postings created while canceling are always opposite of those originally created. They are created as correction vouchers, i.e., negative debit and credit amounts.

When you cancel an event, the voucher date for the original event is displayed by default. If this voucher date belongs to a closed period, it must be changed. Note that the event is assigned the original date for the transactions in IFS/Fixed Assets.

Windows:
Object Operations

  1. Populate the window.
  2. Select the object operation to be canceled.
  3. Right-click and then click Roll Back Object Operation.
  4. Note the values in the Voucher Date, User Group, and Voucher Type fields.
  5. Click OK to confirm the rollback.
  6. A voucher is created and transferred to the hold table in IFS/Accounting Rules.

Note: The respective voucher source such as supplier invoice and manual voucher must be canceled in order to rollback Additional investment transactions initiated outside IFS\Fixed Assets.