Handling Advance Payments—Exercises
Basic Data Setup
Handle Advance Payments
Purpose: The purpose of this exercise is to learn how to
register and connect advances to an expense sheet.
Windows:
Expense Sheet
- Create a new expense sheet. Enter travel that lasts for at least two days.
Save your changes.
- Click the Payments tab.
- Create a request for travel advances by entering a new row in the upper part of the
tab window.
- Choose USD from the List of Values for the Currency Code field and enter 150 in the Currency Amount field.
- Select your own cash method from the List of Values for the Method ID
field. Save your changes.
- Authorize your request by selecting the row you just
entered in the Payments tab, right-clicking and then clicking Authorize
Payment.
This is normally done by the supervisor. Notice how the Emp Payment
Status field changes from Requested to Authorized.
- Select your advance payment again, right-click, and click Payment in
Cash. If necessary, update the values displayed as
follows:
-
User Group field should be AC.
- Voucher Type field should be S.
- Payment Method field should be CASH.
- Payment Date field should be today’s date.
- Click OK. The Emp Payment Status field should now be Paid.
- Enter some expenses in the
Expenses tab.
- The advanced amount is visible in the Advance field and the
amounts in the Gross and Balance fields
are
changed. Are the amounts correct?
- Confirm and authorize the expense sheet.
Note: The advance is automatically connected to the
active expense sheet.
- Select your advance, right-click and click Disconnect From
Expense Sheet. What happens?