Jinsui Invoicing—Exercises
Basic Data Setup
Purpose: The purpose of this exercise is to set up the basic
data required for Jinsui invoicing.
Note: The basic data required will be found in the following
links and will be the same as the data required for invoicing process.
Basic Data for
Instant Invoicing
Basic Data
for Customer Order Invoicing
Basic
Data for Project Invoicing
Purpose: The purpose of this exercise is to specify the
company level information to be used in the Jinsui invoicing process.
Windows:
Company
- Open the Company
window.
- Click the Invoice
tab.
- Select your company by querying for it.
- In the General
tab, select Chinese Jinsui Interface as the customer invoice creation method.
- Click the Jinsui Invoice
Information tab. Enter 99 999 as the maximum amount to be used when
creating a Jinsui Invoice.
- Save the information.
Purpose: The purpose of this exercise is to specify the
company level information to be used in the Jinsui invoicing process.
Windows:
Customer
- Open the Customer
window.
- Click the
Invoice
tab.
- In the Jinsui Invoice
Information tab, select the Create Jinsui Invoice check box.
- You should enter customer specific Jinsui information as required in the
relevant fields in the tab before continuing.
- Save the information.
Required Data
Purpose: The purpose of this exercise is to enter Jinsui
invoices to be used in this exercise.
Windows:
Instant Invoice
- Open the Instant Invoice
window.
- Note that when you select a customer who is subject to Jinsui invoicing,
the Jinsui State field will have the value set as Jinsui Open.
- Enter few invoices with this state for customers subjected to Jinsui to
be used in the other stages of this exercise.
Note: If you want a specific invoice to exclude from the Jinsui process,
you can select Non Jinsui in the Jinsui State field.
Main Exercise
Purpose: The purpose of this lesson is to process invoices
entered for a specific Jinsui customer in order to obtain a Jinsui ID and then carry
out the payment of the invoice.
Purpose: The purpose of this exercise is to create and transfer a virtual
invoice, which will contain a batch of invoices subject to Jinsui.
Windows:
Virtual Invoices in Progress
- Open the Virtual
Invoices in Progress window.
- Right-click and click Create New Virtual Invoices.
- Specify the date range of the invoices to be included in the virtual invoice
in the From Invoice Date and the To Invoice Date fields. Make
sure your date range falls within the invoice dates of the invoices created
in the previous exercises.
- You can also specify the customers to be considered when creating the virtual
invoice in the From Customer and To Customer fields. Make sure
your customer range includes the customers for which you created invoices in
the previous exercises.
Note: The total amount of the IFS invoices included in the virtual
invoice cannot exceed the amount limit specified at the company level in the
Invoice/Jinsui
Invoice Information tab.
- For each different customer that was included in the criteria specified
a separate virtual invoice will be created. You can populate the
Virtual Invoices in
Progress window and view these virtual invoices. The virtual invoices
will be in state Created.
- Right-click and click Virtual Invoice Details to view details of
the IFS invoices included in the virtual invoice. You can delete any invoice
that you do not want to be included in the virtual invoice. (i.e. invoices that
you do not want to transfer to the Jinsui system)
- After reviewing IFS invoices to be included in the virtual invoices, select
a virtual invoice line, right-click and then click Acknowledge.
- Select the acknowledged virtual invoice line, right-click and click Transfer
Virtual Invoices. The
Jinsui Export File
dialog box will be open.
- In the File Template field, select the file template to be used to
create the export file which will be sent to the Jinsui system.
- Specify the location and the name of the export file to be created in the
File Name field using Browse.
- Click OK. The export file will be created and the virtual invoice
will receive the state Transferred.
Purpose: The purpose of this exercise is to import the Jinsui ID received
from the Jinsui system with relation to a virtual invoice transferred to the system.
Note: In order to perform this exercise, you will have to obtain the relevant
file created by the Jinsui system for the transferred virtual invoice in the previous
exercise.
Windows:
Virtual Invoices in Progress
- Open the Virtual
Invoices in Progress
window.
- Select the virtual invoice line that you transferred in the previous exercise.
Right-click and then select Import Jinsui Invoices.
- In the File Template field, select the file template to be used to
import the file which was issued to you by the Jinsui system.
- Click Browse and locate the name of the file which was issued by
the Jinsui system.
- Click OK. The file will be imported and the virtual invoice state
will change to Imported.
- Go to any invoice query window and query for an invoice (using the IFS invoice
number) included in the virtual invoice.
- Note that the Payment Reference field is updated with the Jinsui
ID issued by the Jinsui system. The Jinsui invoice state of the invoice will
have been changed to Updated.
Purpose: The purpose of this exercise is to pay an invoice which has a
Jinsui ID assigned to it. The customer will pay for the invoice quoting the Jinsui
ID and therefore it should be possible to make payments using the Jinsui ID for
an invoice.
Windows:
Mixed Payment
- Open the Mixed Payment
window and create a new record.
- Enter your cash account or use the List of Values for the Cash Account
field. You will get default values for currency, currency rate, and balance
method if you have defined a default balance method for this account.
- Set the balance method to either Detailed or Group.
- Click the Transactions tab.
- Create a new record. In the Mixed Payment Transaction Type list,
select Enter Customer Payment.
- Enter the Jinsui ID for which the customer is making the payment in the
Payment Reference field.
- If the same Jinsui ID is applicable for two or more invoices, you will be
asked to enter the customer ID in the Payer/Payee ID field. Once you
enter it the other relevant invoice information will be filled in automatically.
- Save the information.
Note: The same procedure can be followed in any payment window where customer
invoices can be paid.