Jinsui Invoicing—Exercises

Basic Data Setup

Basic Data Requirements for Invoicing

Purpose: The purpose of this exercise is to set up the basic data required for Jinsui invoicing.

Note: The basic data required will be found in the following links and will be the same as the data required for invoicing process.

Basic Data for Instant Invoicing

Basic Data for Customer Order Invoicing

Basic Data for Project Invoicing

Set up company for Jinsui Invoicing

Purpose: The purpose of this exercise is to specify the company level information to be used in the Jinsui invoicing process.

Windows:
Company

  1. Open the Company window.
  2. Click the Invoice tab.
  3. Select your company by querying for it.
  4. In the General tab, select Chinese Jinsui Interface as the customer invoice creation method.
  5. Click the Jinsui Invoice Information tab. Enter 99 999 as the maximum amount to be used when creating a Jinsui Invoice.
  6. Save the information.

Set up customer for Jinsui Invoicing

Purpose: The purpose of this exercise is to specify the company level information to be used in the Jinsui invoicing process.

Windows:
Customer

  1. Open the Customer window.
  2. Click the Invoice tab.
  3. In the Jinsui Invoice Information tab, select the Create Jinsui Invoice check box.
  4. You should enter customer specific Jinsui information as required in the relevant fields in the tab before continuing.
  5. Save the information.

Required Data

Enter Instant Invoices for a Jinsui Customer

Purpose: The purpose of this exercise is to enter Jinsui invoices to be used in this exercise.

Windows:
Instant Invoice

  1. Open the Instant Invoice window.
  2. Note that when you select a customer who is subject to Jinsui invoicing, the Jinsui State field will have the value set as Jinsui Open.
  3. Enter few invoices with this state for customers subjected to Jinsui to be used in the other stages of this exercise.

Note: If you want a specific invoice to exclude from the Jinsui process, you can select Non Jinsui in the Jinsui State field.

Main Exercise

Purpose: The purpose of this lesson is to process invoices entered for a specific Jinsui customer in order to obtain a Jinsui ID and then carry out the payment of the invoice.

Create and Transfer Virtual Invoice using the Batch option

Purpose: The purpose of this exercise is to create and transfer a virtual invoice, which will contain a batch of invoices subject to Jinsui.

Windows:
Virtual Invoices in Progress

  1. Open the Virtual Invoices in Progress window.
  2. Right-click and click Create New Virtual Invoices.
  3. Specify the date range of the invoices to be included in the virtual invoice in the From Invoice Date and the To Invoice Date fields. Make sure your date range falls within the invoice dates of the invoices created in the previous exercises.
  4. You can also specify the customers to be considered when creating the virtual invoice in the From Customer and To Customer fields. Make sure your customer range includes the customers for which you created invoices in the previous exercises.

Note: The total amount of the IFS invoices included in the virtual invoice cannot exceed the amount limit specified at the company level in the Invoice/Jinsui Invoice Information tab.

  1. For each different customer that was included in the criteria specified a separate virtual invoice will be created. You can populate the Virtual Invoices in Progress window and view these virtual invoices. The virtual invoices will be in state Created.
  2. Right-click and click Virtual Invoice Details to view details of the IFS invoices included in the virtual invoice. You can delete any invoice that you do not want to be included in the virtual invoice. (i.e. invoices that you do not want to transfer to the Jinsui system)
  3. After reviewing IFS invoices to be included in the virtual invoices, select a virtual invoice line, right-click and then click Acknowledge.
  4. Select the acknowledged virtual invoice line, right-click and click Transfer Virtual Invoices. The Jinsui Export File dialog box will be open.
  5. In the File Template field, select the file template to be used to create the export file which will be sent to the Jinsui system.
  6. Specify the location and the name of the export file to be created in the File Name field using Browse.
  7. Click OK. The export file will be created and the virtual invoice will receive the state Transferred.

Import Jinsui Invoices

Purpose: The purpose of this exercise is to import the Jinsui ID received from the Jinsui system with relation to a virtual invoice transferred to the system.
Note: In order to perform this exercise, you will have to obtain the relevant file created by the Jinsui system for the transferred virtual invoice in the previous exercise.

Windows:
Virtual Invoices in Progress

  1. Open the Virtual Invoices in Progress window.
  2. Select the virtual invoice line that you transferred in the previous exercise. Right-click and then select Import Jinsui Invoices.
  3. In the File Template field, select the file template to be used to import the file which was issued to you by the Jinsui system.
  4. Click Browse and locate the name of the file which was issued by the Jinsui system.
  5. Click OK. The file will be imported and the virtual invoice state will change to Imported.
  6. Go to any invoice query window and query for an invoice (using the IFS invoice number) included in the virtual invoice.
  7. Note that the Payment Reference field is updated with the Jinsui ID issued by the Jinsui system. The Jinsui invoice state of the invoice will have been changed to Updated.

Payment of Invoices with Jinsui ID

Purpose: The purpose of this exercise is to pay an invoice which has a Jinsui ID assigned to it. The customer will pay for the invoice quoting the Jinsui ID and therefore it should be possible to make payments using the Jinsui ID for an invoice.

Windows:
Mixed Payment

  1. Open the Mixed Payment window and create a new record.
  2. Enter your cash account or use the List of Values for the Cash Account field. You will get default values for currency, currency rate, and balance method if you have defined a default balance method for this account.
  3. Set the balance method to either Detailed or Group.
  4. Click the Transactions tab.
  5. Create a new record. In the Mixed Payment Transaction Type list, select Enter Customer Payment.
  6. Enter the Jinsui ID for which the customer is making the payment in the Payment Reference field.
  7. If the same Jinsui ID is applicable for two or more invoices, you will be asked to enter the customer ID in the Payer/Payee ID field. Once you enter it the other relevant invoice information will be filled in automatically.
  8. Save the information.

Note: The same procedure can be followed in any payment window where customer invoices can be paid.