Final Attendance Reporting—Exercises

Basic Data Setup

Purpose: The purpose of this exercise is to set up the basic data required for running this functionality. To enter this data, follow the instructions in the Administering Wage Codes, Administering Work Hour Rules, Administering Working Hours Schedules and Scheduled Compensations exercises. If you have already completed those exercises, the data you need should already be in the database, and you can proceed directly to the main exercises.

Main Exercise

Purpose: The purpose of this exercise is to show you how to create a two-shift schedule, and how this affects the calculation of clockings and results in the Time Card – Day and Time Group Reporting windows.

Windows:
Time Card – Day
Time Group Reporting
Working Hours Schedules
Work Hours Rules
Organization Units
Graphical Organization Structure
Positions
Graphical Positions Structure
Position Access
New Employee

Note: This exercise assumes that the company is changing its production from daytime work to a two-shift schedule, a morning shift, and an afternoon shift.

1. Create a new two-shift schedule for the workers in the production line. Use the Working Hours Schedules/Cycle Schedules window.
• The morning shift works from 5:00 A.M. to 2:00 P.M., with a one-hour lunch break at 9:00 A.M.
• The afternoon shift works from 2:00 P.M. to 11:00 P.M., with a one-hour dinner break at 6:00 P.M.
2. Enter the overtime regulations as follows:
• The morning shift should receive double time for all overtime worked before the scheduled beginning of the day. After the scheduled end of the day, the workers should receive time and a half for the first four hours, and then double time for any additional hours.
• The afternoon shift gets time and a half for work performed between 10:00 A.M. and 2:00 P.M. During other times of the day, the workers are paid double time.
3. Allow one hour of flex at the beginning and end of each shift, and 30 minutes of flex before and after lunch.
4. The company has an agreement stating that the production line closes at 1:00 P.M. on days preceding public holidays. This means that the first shift works until 1:00 P.M. and the second shift does not work at all. On public holidays, the factory is closed. Create a substitution schedule that incorporates this rule and then connect the substitution schedule to the two-shift schedule.

Note: Because a two-shift schedule requires more employees than the ordinary daytime schedule, you must modify the employee register and the position and organization structures appropriately.

5. After adding the employees in the employee register and modifying structures, connect all four workers to the new two-shift schedule. Two of them should start in the morning and two in the afternoon.
6. Try your new schedules by creating clockings in the Time Card – Day window. Also verify that the correct day types are used for public holidays and the days preceding the holidays.