Authorizing Time Card Information—Exercises
Required Data
Purpose: The purpose of this exercise is to enter the
data required for running this functionality. To enter this data, follow
the instructions in the Registering
In and Out Clockings exercises. If you have completed this exercise, the data you need should already
be in the database, and you can proceed directly to the main exercise.
Main Exercise
Purpose: The purpose of this exercise is to show you how
to use the different tools for authorization of employee clockings and results.
These tools enable a supervisor or human resources manager to verify and
authorize employees' time results.
Windows:
Authorization
Time Card – Week
Time Card – Day
- Open the
Authorization window.
- Change the dates to cover the dates that you have been working with in the previous
exercises.
- Populate the window. Information about the employees is displayed, sorted by supervisor.
- In the Supervisor list, click your supervisor ID. The employees to whom you have access are displayed in the table.
- Select one employee, right-click, and then click Time Card – Week.
- If all days are correct, right-click and then click Confirm to confirm the week.
- Right-click and then click Authorize to authorize the week.
- If you need to correct the clockings, right-click and then click Time Card – Day,
and make the necessary changes.
- Return to the
Time Card – Week window, and complete step
7.
- Open the
Authorization window.
- Right-click and then click Populate Supervisor Data to repopulate the
window with the information that you added when you authorized the week. The authorization status,
displayed in the Authorized field, should be set to Completely.
- Select another employee, and authorize by right-clicking then clicking Authorize.
- Verify that the value in the Authorized field is Completely. If
not, open the
Time Card – Day window, and correct the
clockings. Complete the authorization in this window.
- Return to the
Authorization window and verify that the value in the Authorized
field is Completely.
- Open the Time Card – Week window, and check the status of
the nonworking days. What is their status? Try to make a clocking on a nonworking day. Why do you think it
is not possible to do that?