Employee Deviations—Exercises

Basic Data Setup

Purpose: The purpose of this exercise is to set up the basic data required for running this particular functionality. To enter this data, follow the instructions in the  Administer Employees, Administer Wage Codes and Administer Working Hours Schedules exercises. If you have completed these exercises, the data you need should already be in the database, and you can proceed directly to the main exercises.

Main Exercises

Purpose: The purpose of this lesson is to show you how to create a deviation cycle and deviation days for different types of changes in the working hours information for an employee.

Windows:
Employee Deviation Days
Time Card – Week
Time Card – Day
Wage Codes
Working Hours Schedules

Creating Deviations for an Employee

Purpose: The purpose of this exercise is to show you how to define a deviation cycle for an employee. The deviations compared to the ordinary schedule are:

Wednesdays, the employee works according to another day type.

Thursdays, the employee has partial absence.

Fridays, the employee has a day off every second Friday. 

Windows:
Employee Deviation Days
Wage Codes
Working Hours Schedules

1. Open and populate the Employee Deviation Days window.
2. Select the employee who has been assigned to you. 
• The information found on the Current Schedule tab is identical to the information found on the Base Schedule tab. 
• No information should appear on the Deviation Days tab.
3. Right-click and select New Employee Deviation Cycle. Enter the total time period for the cycle (e.g. one year) and enter 14 in the Cycle Length (Days) field. Click OK.
4. If necessary, create a day type for the Wednesday day type switch. You create this in the Working Hours Schedules window. Also create an absence wage code for "Parental leave" in the Wage Codes window. 
5. Define your employee deviation cycle. The cycle should contain the following:    
• Create a switch in day types for Wednesdays by selecting a day type other than the one in the base schedule using the List of Values. 
• Every Thursday, this employee has a four-hour absence at the end of the day. Enter this as a number of absence hours and not by a from - to interval.
• One Friday should be a planned absence, i.e., "Parental leave", and the second Friday the employee should switch to a  day type with no working hours. Save the cycle, and close the window.
6. Repopulate the Employee Deviation Days window, and click the Deviation Days tab. Next Monday, your employee has a day off. Enter a day type containing no working hours. Save the data you entered. 
7. Click the Current Schedule tab, and repopulate. All the data you entered should now be visible in this window. You can also see the planned presence hours, which shows the difference between the base schedule and the changes you made in this exercise. 

Perform Clocking and Analyze the Results

Purpose: The purpose of this exercise is to show you how employee scheduling affects the results of the clocking. 

Windows:
Time Card – Week
Time Card – Day
Employee Schedule Information

1. Open the Time Card – Week window, and populate it.
2. Select the employee assigned to you. Use right mouse button option Employee Schedule Information to see if your changes have taken effect on the schedule information. 
3. Right-click and select Time Card – Day (tab Interval). Insert a new row, which will automatically fetch the scheduled in and out times to the window. Save the record, and click the Result tab. Are the results correct according to the changes you created in the previous exercise?
4. Repeat step 3 for the remaining dates for which you created deviations in the previous exercise. Check the results of all changes you made in the previous exercise.