Change Arrival Data, Dispatch Advice

Explanation

All receipt lines must be entered as arrived and, when using dispatch advice, this is done in Register Partial Shipment Arrivals. This includes both the orders concerning inventory registered purchase parts and non-inventory registered purchase parts.

You perform the arrival registration in various dialog boxes, depending on whether the entire shipment is accepted and entered as is, the parts are serial handled and if the serial numbers are defined at the arrival registration or at a later time. If you are handling serial-handled parts and have decided to wait with the serial numbering, you can enter the arrival by using the dialog box for parts without serial numbers. Note that if you postpone the serial numbering until after the parts have been entered as arrived, you cannot use the supplier's serial numbers. If you want to use them, you must do the serial numbering at the arrival registration.

You can change some of the indicated data in the corresponding dialog box. In the Receive dialog box, you can change the quantity arrived, change or add the quantity to inspect, change or add the quality controller, change receive case, and change the destination location. Moreover, you can add or change the lot/batch number, change the revision number, and enter the W/D/R number, all in accordance with specific rules and existing basic data. These possibilities are also available in the Receive with Serials/Lots dialog box, i.e., the dialog box for serial handled parts.

If you want to change the receive case from one without inspection to one with inspection, you must specify a quantity to inspect.

Prerequisites

A dispatch advice must have been sent from the supplier.
The quantity arrived can be changed and the arrival partially entered. However, a control function might have been activated and an over delivery percentage might have been specified on the purchase part. If you have increased the quantity arrived over the delivery tolerance, the system warns you. The default setting for a new purchase part is that no over delivery check is performed.
The quality controller must have been entered in Procurement Basic Data/QC Analysts.
The receive case must be compatible with the part on the purchase order, i.e., all receive cases do not work with, for example, pallet handled parts, no-number parts, or non-inventory parts.
The destination location must have been entered in Inventory Locations. The location must have been connected to a proper location group. To simplify the work in the receipt function, you can connect default locations to the inventory part or the site.
To add a lot/batch number, the function must have been activated in Part/General.
To change the revision number, the part must have at least two revision numbers.

System Effects

The system effects depend on which changes you have performed. The arrived quantity might have been decreased or increased. The quantity to inspect and the quality controller might have been changed or added. The receive case and the destination location might have been changed. The receipt line might have a W/D/R number, lot/batch number, or a changed revision number assigned.

Window

Incoming Dispatch Advice, Register Partial Shipment Arrival

Related Window Descriptions

Incoming Dispatch Advice, Incoming Dispatch Advice/Part Lines, Register Partial Shipment Arrival

Procedure

To perform any changes directly in the Receive dialog box:

To change any data in the dialog box, select the part line in question and choose Receive Order... in the Incoming Dispatch Advice window or in the Register Partial Shipment Arrivals window.
If the quantity arrived does not correspond to the suggested quantity, enter the arrived quantity in the Purchase Qty Arrived column.
If you want to change the quantity to inspect, enter the desired quantity in the Purchase Qty to Inspect column.
To change the destination location, indicate the desired destination location in the Location No column. Notice that non-inventory registered purchase parts and no-number parts do not use any location.
To add or change the quality controller, indicate the desired quality controller in the QC Analyst column.
Use the list box in the Receive Case column if you want to change a receive case.
If a lot/batch number should be used, enter this in the proper column.
If the revision number should be changed, enter the new one in the Eng Chg Level column.
If the part is in a bad condition and will be considered as available, enter a W/D/R number in the proper column.

To perform any changes in the Receive with Serials/Lots dialog box:

To change any data in the dialog box, select the part line in question and choose Receive with Serials/Lots... in the Incoming Dispatch Advice window or in the Register Partial Shipment Arrivals window.
If the quantity arrived does not correspond to the suggested quantity, enter the arrived quantity in the Purchase Qty Arrived column.
If you want to change the quantity to inspect, enter the desired quantity in the (Purchase) Qty to Inspect column.
To change the destination location, indicate the desired destination location in the Location No column. Notice that non-inventory registered purchase parts and no-number parts do not use any location.
To add or change the quality controller, indicate the desired quality controller in the QC Analyst field.
Use the list box in the Receive Case column if you want to change receive case.
If a lot/batch number should be used, enter this in the proper column.
If the revision number should be changed, enter the new one in the Eng Chg Level column.
If the part is in a bad condition and will be considered as available, enter a W/D/R number in the proper column.