Modify Receipt Conditions

Explanation

Use this activity to change the part number, serial number, and/or lot/batch number of a part and other related information after the part has been returned from the supplier in conjunction with an external repair order. This number change is necessary in cases where a specific part-, serial-, and/or lot/batch-numbered part is sent out for an external maintenance or repair service and another part with a different part, serial, and/or lot/batch number is returned in its place.

The exchange described by this activity involves a single swap, for example:

• Part no. 1, serial no. A is sent out, and part no. 1, serial no. B is returned.

OR

• Part no. 1, serial no. A is sent out, and part no. 2, serial no. A is returned.

In either case, the returned part is functionally equivalent to the submitted part and has been established as an alternate part on the Alternate Parts tab of the Part window.

Another scenario may involve a double swap, in which the supplier provides a loaner part until the repaired original is returned to the part owner, at which point the temporary exchange part is returned to the supplier. That scenario is governed by another activity and is described in the Exchange Part in Advance activity description.

When an registered purchase part arrives from the supplier after external maintenance and repair service, the respective receipt line must be entered as arrived. This is done in the Register Purchase Order Arrivals window and the Modify Receipt Conditions dialog box reached from that window.

Once you have updated part number, serial number, and/or lot/batch number information as described below, you still need to perform the Report Arrival with Serials activity. That activity is also performed in the Register Purchase Order Arrivals window.

Prerequisites

• A purchase order with order code 6 (External Service Order) and at least one order line must have been created, then released and/or confirmed.
• The serial number and/or lot/batch number must have been specified on the purchase order line.
• For part number and serial number to be changed, the replaced part must be serial tracked (as indicated on the General tab of the Part window) and the substitute part must have been established as an alternate part with serial tracking (as indicated on the Alternate Parts and General tabs, respectively, of the Part window).
• Since the charge/no-charge function is used for external repair orders, the components must have been fully delivered to the supplier.

System Effects

The discrepancies between as-shipped and as-arrived part number, serial number, and/or lot/batch number are reconciled, and the part can be reported as arrived.

The change is logged on the Order History tab of the Purchase Order window.

Window

Register Purchase Order Arrivals

Related Window Descriptions

Register Purchase Order Arrivals, Modify Receipt Conditions

Procedure

1. Open the Register Purchase Order Arrivals window, and either populate the window and then select the appropriate purchase order line(s) or search for the appropriate purchase order line(s).
2. Select the applicable line, right-click, and then click Modify Receipt Conditions. The Modify Receipt Conditions dialog box opens.
3. The information in the Current Values for the Receipt Part area appears automatically and reflects the as-shipped information for the part, as entered on the purchase order line.
4. Use the Modify Values for the Receipt Part area to record the as-arrived status. In addition to modifying part number, serial number, and/or lot/batch number, you can update the external service type.
5. Click OK.