Create Fixed Assets Physical Count

Explanation

This activity is used to create a fixed assets physical count. The purpose of creating the physical count is to create the physical count report which is used when carrying out a physical count of fixed assets.

Prerequisites

In order to perform this activity, at least one object for which the inventory information has been entered in the Object/Inventory tab window must exist and the object type of the object must not be Planned.

If the physical count is created with the Block Object Operations check box selected, the following prerequisites are necessary.

• The objects included in the physical count must not be included in any depreciation proposal of  the status Created or Authorized.
• Before the physical count is created, operations in the Change Net Value - Progress window and the Change Acquisition Value - Progress window that relate to objects selected for the physical count must be completed (i.e. transactions must be created for those operations).
• All the import transactions in the Post Imported Object Transactions window relating to objects included in the physical count must be posted before the physical count is created.
• All the vouchers that would update accounting information relating to any object included in the physical count must be updated to the general ledger before the physical count is created.

System Effects

As a result of this activity, a physical count report will be created and the Blocked for Inventory check box in the Object/Inventory tab window will be automatically selected for all the objects included in the physical count.

If the physical count is created with the Block Object Operations check box in the Create Object Physical Count dialog box selected, the Blocked for Operations check box in the Object/Inventory tab window will be automatically selected for all the objects included in the physical count.

Window

Create Object Physical Count

Related Window Descriptions

Create Object Physical Count

Procedure

1. Open the Create Object Physical Count dialog box and create a new record.
2. Enter a site in the Site field using the List of Values to specify the site in which the objects you want to include in the physical count are located.
3. If you want the physical count to include only the objects in a selected range of physical locations belonging to the site, use the List of Values to enter appropriate values in the From Physical Location and the To Physical Location fields.
4. Select appropriate values for the From Custodian and To Custodian fields if you want the physical count to be based on a particular range of custodians. The List of Values can be used for this purpose.
5. If you want objects of which the inventory date is later than a particular date to be excluded from the physical count, enter that date in the Exclude Objects with Inventory Date later than field.
6. Enter a description for the physical count in the Physical Count Description field if necessary.
7. In the Exclude Object Type group box, select the appropriate check boxes to specify the object types that should be excluded from the physical count.
8. If you want the physical count report to include the net values of the objects, use the List of Values to enter the book on which the net value should be based on in the Book ID field.
9. The Block Object Operations check box will be selected by default. Clear it if you do not want the objects included in the physical count to be blocked for operations.
10. Click OK to create the physical count.