Check in Document Structure

Use this dialog box to control the documents that are checked-in as part of a document structure. When a structure document is checked-in, the Check in Document Structure dialog box opens and you can add the files to the document structure. A structure document is set on the document title (Document Titles window) by selecting the Structure check box. If this main structure document has attached documents, those documents are displayed in this dialog box. You can add one or more files to the structure and generate document revisions for those files. Files can be added at different levels in respect to the main structure document, which has a level of 1. The Connect File command enables you to connect a file to the main document record. The Add Sublevel Documents command enables you to add  document files to the structure. Files can be added to the main structure document or to subdocuments. More than one subdocument file can be added at a time. The actual document revisions for the files will be created when you click Check In. New document records displayed in this dialog box can be removed from the document structure using the Delete command. If the selected document revision has subdocuments, a prompt appears informing you that its subdocuments will be deleted in addition to this document, and whether you want to continue. Clicking Check In causes the following events to occur:  

• Verifies that all files exist on the disk and that they are not locked by another program.
• Looks for additional files to be checked in together with each file (according to the rules specified on the process action).
• Executes available macros for the main document.
• Creates a document record for a new file added in the table. The document number is generated as determined by the Standard/Advanced number generation.
• Connects each subdocument to its parent document.
• Saves the original file names.
• Checks in all files and connects them to their corresponding document revision.
• Displays a report of the documents created and their document numbers.

Activity Diagrams

Create Document and Connect to Structure

Activities

Check in Structure Document