Report in Time

Explanation

Use this activity to report in time for work that an employee has performed on the work order. Time can be reported for a particular maintenance organization, time type, craft or employee. If IFS/Service Management is used, information on the sales part, i.e., the service, is also entered.

Note: If the EDITWOTIME property code is defined for your company and has the property value YES, it will be possible to continue reporting or modifying time when the day for the employee is confirmed, authorized or transferred. If the property value is set to No, then it will not be possible to update the time for the employee once the day is confirmed, authorized or transferred.

Prerequisites

• Information on the maintenance organization, time type, craft or employee, including the hourly rate, must have been entered in the Organization Basic Data window.
• If IFS/Service Management is used, information on the sales part must have been entered in the Sales Parts window.
• Tools and facilities must be planned on the work order prior to reporting time on each tool/facility.

System Effects

As a result of this activity, the costs derived from reported time on the work order are updated. 

Window

Single Page Report In Work Order
Report In Work Order
Report In Route

Related Window Descriptions

Single Page Report In Work Order
Report In Work Order 
Report In Route

Procedure

Using the Single Page Report in Work Order window:

1. Open the Single Page Report in Work Order window.
2. Query for the work order (F3).
3. Enter values in the Hours field (of operations planned in the Prepare Work Order window) for the employees for whom you want to report time.
4. If necessary, add new rows for the Personnel resource type and enter information and report time.

Using the Report in Work Order or Report In Route window:

1. Open one of the following windows: Report In Work Order or Report In Route. Click the Time Report tab and create a new record (F5).
2. Enter the relevant information, you can use one of the following methods:

• Right-click on the row and click Create from Planning. This will retrieve all the information from the Prepare Work Order/Planning tab. Select a suitable planning line from the list that appears and click OK. Specify the number of worked hours in the Hours field.
• Right-click on the row and click Create from Allocation. This will retrieve all the operation lines that contain allocations. Select the operations for which you want to report time. Next, select the Signature option and specify the signature of the employee for whom you want to report time, in the adjoining field OR select All to report time for all the allocations. Click OK. Specify the number of worked hours in the Hours field if the suggested value is missing or incorrect. 
• Or specify a value for the following fields manually: Creation Date, Employee ID, Craft, Maint. Org., Sales Part (if you are using IFS/Service Management) and Hours. Use the List of Values to select suitable values where appropriate. 

3. Save the information (F12).

Note : Optionally, time types can also be used when reporting time. Using time types will limit the crafts only to the crafts defined in the time type. Further, the priority will be given to the prices defined in the time type.