Define Team Calendar Display Groups

Explanation

Use this activity to define display groups shown in the calendar. Display groups are used to group Wage Codes or Absences in a single layer that is displayed on the calendar.
Before following the steps, think about what wage codes and absences you want to present as a single piece of information that is useful. For each such group create a row. Keep in mind that when it comes to wage codes, you should limit yourself to 4 groups maximum. When it comes to Absences, you also have to think about absence status (more on this in the activity steps below).

Prerequisites

In order to perform this activity, a team calendar template has to be created.

System Effects

As a result of this activity, a number of display groups will be registered for the calendar template.

Window

Team Calendar Setup

Related Window Descriptions

Team Calendar Setup

Procedure

1. Open the Team Calendar Setup window.
2. Search or populate to find the relevant calendar template.
3. On the Display Group tab, add a new row.
4. In the Display Group ID, enter a unique identifier for a display group.
5. In the Display Group Name field, enter the name of the display group.
6. In the Color field, select a color in which the display group will show on the calendar.
7. In the Display Layer field, select the display layer of for the display group:
   • For the Attendance Result Layers, you have 4 layers available. Layers will be displayed from the bottom of the day upwards, starting with layer one at the very bottom.
     Note: Every group of that type can contain only wage codes that you will add later.
   • For the Absence Layers, the configuration is more complicated. In this step you can only determine what color will be assigned to absences defined later. The layering is done later on the Absence Type window where layers are assigned to absence states: Planned, Requested, and Registered. If you want to have different colors for different states, create 3 rows. If you want to have 3 layers of the same color, add a single record.
8. If you want to summarize all wage codes or absences in an additional single column that will be visible on the calendar, select the Summary Column check box.
9. After you defined all relevant display groups, save your changes.