Define Absence Limits
Explanation
This activity is used to allocate yearly absence limits for an employee.
Prerequisites
In order to perform this activity,
- Absence groups and absence types are required to be defined in the
Absence Configuration window. The absence group is required to
have the Show In Absence Limits check box selected. A calendar type
should also be linked to the absence group.
- Group definitions are required to be entered for the absence type in the
Absence Configuration/Absence Group/Limit Definition tab. If it should be
possible to manually enter the limit, the Editable Absence Type check
box is required to be selected as well. If the absence limit should be
automatically calculated, the seniority requirement for automatic limit
allocation should be specified in the Absence Limit Definition Details
window (accessible from the Absence Configuration/Absence Group/Limit Definition
tab).
- Absence types which should be used as dependant absences are required to
be registered in the Absence Configuration/Dependant Absence Type
tab.
System Effects
As a result of this activity, the limit allocation will be updated in the
Absence/Absence Limit Day tab and the Absence Limits
window.
Window
Absence/Absence
Limit Year
Related Window Descriptions
Absence/Absence Limit Year
Procedure
Perform the following activity to create absence limits;
- Open the Absence window. Query or populate to select the
required employee in the Emp ID field.
- Go to the Absence Limit Year tab. All the absence groups
defined in the Absence Configuration window which have the
Show In Absence Limits check box selected will be listed in the Group ID
field.
- Select the required absence group in the Group ID field using the
list. In the Year field, select the year for which you want to
allocate limits for the employee. The start and end date of the year depends
on the calendar type linked to the absence group you selected.
Right-click and click Generate Limit to open the Absence
Limit Generate Data dialog box.
- Select Employee option if you want to allocate limits for one
selected employee. In the Employee field, enter the employee ID.
- In the Absence Type group box, enter the absence type for which
you want to generate a limit for the year.
Note: If you want to carry forward the unused absence limits from the
previous year, enter the absence type which is specified as the outstanding
absence type for the relevant absence type in the Absence
Configuration/Absence Group/Limit Definition tab. The
remaining absence limits from the previous year will be allocated as the absence
limit.
- In the Initial Data group box, the start and end dates of
the year to which the limits apply will be shown. However, if you are
allocating limits for an absence type which is used to carry forward the
unused allocation for the previous year, the end date of the period can be adjusted for
a longer period than one year.
- In the Value field, enter the number of days that should be the
allocated limit for the specified absence type. This field is editable only
if the Editable Absence Type check box is selected for the absence
type in the Absence Configuration/Absence Group/Limit Definition
tab. If this check box is not selected for the absence type, the limits will
be automatically calculated.
- Click OK to create the absence limit record in the Absence/Absence
Limit Year tab. The absence limit you defined for the absence type
will be listed in the table of the tab.