Tips and Tricks for Training Administration

Below is a list of tips and tricks for the Training Administration course. Click one of the items below to see information that may be helpful to you as you take the course.

Course and Training Catalogue

Use the Course Specifications window as a course catalogue. 

Use the Training Events window as a training schedule. This window also displays the number of available seats for a specific training event.

Registering Training Events

Try to let your attendees schedule their training events on different dates. The reason is to avoid that participants and courses will be included in different training events on the same date which might be confusing in follow-up etc.

Updating Competency Levels

You can only update an employee’s competency level if the employee has attended and passed all mandatory courses for the specified competency element and level. Several courses may be defined as mandatory, as indicated on the Competency Obtained tab in the Course Specification window, and therefore the participant would have to complete all of them to update his or her competency.

This problem may be avoided if all mandatory courses are included in one training event. Your students could, for instance, include each other's courses and probably also the ones already defined in the basic data, as long as these are defined as mandatory for the required competency level.

Users and Basic Data

If you are not familiar with the Racing database, it could be of interest for you to check the users and position structure. Make sure that each user in the exercises is supervisor of several employees. 

You should also point out that all entered basic data need to start with the participant's initials which makes it easier for them to use their own data.

Users

Role User Emp No Employee Name Position ID Subordinate
Emp No Employee Name Position ID
Teacher ALAIN 1002 Alain Prost HRM 1012 Damon Hill PAYR
Teacher ALAIN 1002 Alain Prost HRM 2002 Andy Jefferson PERS
Teacher ALAIN 1002 Alain Prost PROD-0 3001 Cindy Bellamy TEAML-0
Student ALEX 1004 Alexander Danielsson PROD-01 3002 Don Bishop TEAML-01
Student DAVID 1014 David Coulthard PROD-02 3003 Bob Garnet TEAML-02
Student EDDIE 1016 Eddie Irvine PROD-03 3004 Diane Dutton TEAML-03
Student EMERSON 1018 Emerson Fittipaldi PROD-04 3005 Sylvia Smith TEAML-04
Student ENZO 1020 Enzo Ferrari PROD-05 3006 Roger Curtis TEAML-05
Student GIANCO 1022 Giancarlo Fisichella PROD-06 3007 Steve Hammond TEAML-06
Student JAQUES 1026 Jacques Villeneuve PROD-07 3008 Betsy Taylor TEAML-07
Student JEAN 1028 Jean Alesi PROD-08 3009 Chris Marshall TEAML-08
Student MARIO 1034 Mario Andretti PROD-09 3010 Sarah Pullman TEAML-09
Student MIKA 1036 Mika Häkkinen PROD-10 3011 Tim Taylor TEAML-10
Student MIKE 1038 Michael Schumacher PROD-11 3012 Al Borland TEAML-11
Student NIGEL 1040 Nigel Mansell PROD-12 3013 Norma Ray TEAML-12

Position ID and Job ID

The positions HRM and PERS have predefined information and basic data. Use those positions when doing the Initial Exercises.

Other important Position ID's and Job ID's can be found in the table below. 

Position ID Job ID
HRM HRMGR
PAYR PAYMGR
PERS HROFF
PROD-0;

PROD-12

 PRODSPV
TEAML-0; TEAML-12 TEAMLEADER

Web Functionality

To use the web functionality and register for training events or view a record of completed training, the participant should log on as himself or herself (e.g., Alain), not as IFSAPP.