Tax Ledger—Basic Data and Requirements Exercises
IMPORTANT |
It is extremely important that you set up and work within your own
company to maintain your data integrity. If you work within any other
company, your exercises will not function as intended and the data of
other students might be affected. Predictable exercise results require
that your data is isolated in your own company. |
Main Exercises
Company Basic Data
Introduction: There are great differences in taxation, even within the European Union.
Therefore, these exercises can approach the issue only in a general manner. They are primarily intended to show how to
set up
the tax ledger and extract
the data. The data covered in the
section below describes a basic setup for tax handling, which is necessary to
create tax relevant postings and later extract information from the tax ledger.
Purpose: The purpose with the exercises below is to review and change the basic
parameters for you company. The
Company window consists of several
tabs. Be sure to save your data before clicking the next tab.
Windows:
Company
Windows:
Company/Invoice
- Open the Company/Invoice window, populate it (F2), and select your company.
- Verify that the Use Tax Type VAT check box has been checked.
- Enter your tax number.
- Select the Cash Discount on Gross Amount check box.
Note: For the United States and Canada, you should NOT check the Use
Tax Type VAT box.
Windows:
Company/Accounting Rules
- Open the Company/Accounting Rules
window, populate it (F2), and select your company.
- Set the default amount method to Net Amount Entry.
- Enter a maximum overwriting level on tax. This amount should be 5 (in
percent) or 1 (in accounting currency).
Note: Overwriting may be necessary when the tax amount
calculated from the tax code differs from the tax amount printed on the external
voucher (e.g., because of rounding errors). To avoid
typographical errors, you need to set a reasonable limit.
Windows:
Company/Payment
- Open the Company/Payment window, populate it (F2), and select your company.
- Verify that the VAT Reduction on Cash Discount and Suggest
Discount on Partial Payments check boxes are checked.
Note: The VAT reduction on cash discount applies only if the
cash discount is based on the gross amount.
Purpose: The purpose of this exercise is to show you how to check basic parameters
for your company.
Windows:
Write-off Codes
- Open the Write-off Codes window, and create a new record (F5).
- Enter DIT as the write-off code and Damage in Transit as the description.
- Select the Tax Reduction check box.
- Save your changes.
- Select the row, right-click and then click Write-Off Limit per
User.
- Select your user from the List of Values (F8), and enter a Limit of 1,000.
- Save your changes.
- Add your write-off code, DIT, to the details of Posting Types
PP17 and PP34.
Purpose: The purpose of this exercise is to show you how to check basic parameters
for your company.
Windows:
Tax Codes
- Open the Account window, and populate it (F2).
- See whether the taxes listed in the table below have already been entered.
Add the missing tax
codes.
Tax Code |
Description |
Percent |
Tax Type |
Tax Method
Tax Received |
Deduct
100% |
1 |
Tax w.o. reduct |
25 |
Tax |
Invoice Entry |
100 |
2 |
Tax w. reduct. 12% |
12 |
Tax |
Invoice Entry |
100 |
3 |
Tax w. reduct. 6% |
6 |
Tax |
Invoice Entry |
100 |
0 |
No Tax |
0 |
Tax |
Invoice Entry |
100 |
- Save your changes.
Note: For the United States and Canada, enter Tax Type Tax Codes of
Sales Tax and Use Tax as needed.
Purpose: The purpose of this exercise is to show you how
to verify setting of tax liability date for your company.
Windows:
Tax Liability Date Control
- Open the Tax Liability Date Control window.
- The dates when tax transactions are liable for
reporting are displayed in the Customer Invoices field, Supplier
Invoices field and Payments field.
Note: Exceptions can be defined for selected tax codes
if tax transactions using this tax code are liable for tax reporting at specific
dates.
Purpose: The purpose of this exercise is to show how to verify basic
settings
for your tax accounts.
Windows:
Accounts
- Open the Accounts window.
- Query for tax accounts.
- Verify that Tax Handling is set to Blocked for all accounts.
- The Tax Account check box must be checked. It is also recommended,
but not necessary, that also the Ledger Account check box is
checked.
- If changes are necessary save.
Note: The Ledger Account options secures that only
automatic tax is handled, otherwise it is possible to use tax account in manual
posting. Ledger Account can be selected only if
there were no previous entries/postings on
this account.
Purpose: The purpose of this exercise is to check basic parameters
for your company. They are automatically created when you create a company, verify that the parameters are correct.
Windows:
Posting Control
- Open the
Posting Control
window, and press New (F5).
- Enter value IP3 in the Posting Type field.
- Enter Account in the Code Part Name field, AC1in the Control
Type field and a tax account in the field for Default Value.
- Save your changes.
- Create a new row.
- Enter IP4 in the Posting Type field.
- Enter Account in the Code Part Name and AC7 in the Control Type
field.
- Mark the row, right-click and then click Details.
- Check the entries shown in the table below.
Tax Code |
Description |
Account |
Description |
0 |
No Tax |
A tax account |
Output VAT – 0% |
1 |
Tax with no reduction |
A tax account |
Output VAT – 25% |
2 |
Tax with reduction 12% |
A tax account |
Output VAT – 12% |
3 |
Tax with reduction 6% |
A tax account |
Output VAT – 6% |
Note: In the Account field, enter the
appropriate tax accounts for your company. Use a different tax account for each tax code.
For the US and Canada, ensure that your tax codes are correctly entered in the
Posting Control window.
Purpose:
The purpose of this exercise is to show you how
to group similar or related tax codes. These codes can be used as detail in tax
reports.
Windows:
Tax Group
- Open
the Tax Group
window, and create a new record (F5).
-
Enter Tax Group ID 01 and the description Tax Reduction.
-
Double-click the first line of the
Sub Groups
tab.
-
Enter Sub Group ID Full, with the description No Reductions.
-
Create a new record (F5).
-
Enter Sub Group ID Red, with the description Reductions.
- Save
your changes.
-
Click the
Sub Group Details tab.
-
Create a new record.
- In
the Subgroup ID field, select Full from the List of Values (F8).
-
Click the
Sub Group Details tab, and select 1 from the List of
Values.
-
Create a new record.
- In
the Sub Group ID field, select Red from the List of Values.
-
Click the
Sub Group Details tab, and select 2 from the List of
Values.
-
Create a new record.
- In
the Sub Group ID field, select Red from the List of Values.
-
Click the
Sub Group Details tab, and select 3 from the List of
Values.
- Save
your changes.
Purpose: The purpose of this exercise is to show you how to group
similar or related tax accounts. This function supplements the tax code groups
and is used in the same manner as a detail level in the tax reports. The example
below produces the same result as if you had used tax groups, while using a
different approach.
Windows:
Tax Account Group
- Open the
Tax Account
Group window, and create a new record (F5).
- Enter Group ID 01 and the
description Full.
- On the
Sub Groups
tab, double-click the first row.
- Enter Subgroup ID Full,
with the description No reductions.
- Create a new record (F5).
- Enter Subgroup ID Red,
with the description Reductions.
- Save your changes.
- Click the
Tax
Accounts tab.
- Create a new record.
- In the Subgroup ID
field, select Full from the List of Values (F8).
- In the Tax Code
field, select a tax account from the List of Values.
- Create a new record.
- In the Subgroup ID
field, select Red from the List of Values.
- In the Tax Code
field, select another tax account from the List of Values.
- Create a new record.
- In the Subgroup ID
field, select Red from the List of Values.
- In the Tax Code
field, select a third tax account from the List of Values.
- Save your changes.
Purpose: The purpose of this exercise is to show you how to define two detailed
reports regarding sales and purchases for further use in your tax office.
The
reports have different levels of detail.
Windows:
Tax Office
- Open the Tax Office window, and create a new record (F5).
- Enter Tax Office ID T01, with the description Main Tax
Office.
- Select the default language and country.
- Save your changes.
- Click the
Address tab, and create a new record (F5).
- Enter Address ID 1.
- Enter the address information and save your changes.
- Click the
Tax Report tab, and create a new record (F5).
- In the Company field, select your demo company from the List of
Values (F8).
- Create a new row.
- In the Report No field, enter your
previously entered tax reports SALES and save your changes.
- Double-click again, select the List of Values (F8), and select PURCH.
Note: A tax office can be linked to any number of
companies within a database, whereas the tax reports are linked to individual companies.
Purpose: The purpose of this exercise is to show you how to define two
tax books, one for including all tax received transactions and one for all tax
disbursed transactions.
Windows:
Tax Books
- Open the
Tax Books window, and create
a new record. (F5)
- Enter tax book ID RECV, with the description Tax
Received.
- Select All in the Tax Code field and select
Received in the Tax Direction field, to
include all tax transactions with the direction received in the tax book.
- Create another new record to define a
tax book to include all tax transaction with the disbursed direction.
- Enter the tax book ID DISB, with
the description Tax Received.
- From the Tax Code list, select
All and from the Tax Direction list select Disbursed, to include all
tax transactions with the direction disbursed in the tax book.
- Save the information.
Note :
In the case that you set the Tax Code field to Restricted, you must
specify the tax codes to use with the tax book before you can close the window.
(Right-click and then click Tax Codes per Tax Book to open the window in
which to specify the tax codes.) A tax book can be connected to any supplier or
customer.
Purpose: The purpose of this exercise is to show you how to define two
detailed reports regarding sales and purchases for further use in your tax
office. The reports have different levels of detail.
Windows:
Tax Report
- Open the
Tax Report
window, and create a new record (F5).
- Enter SALES in the
Report ID field, with the description Sales Taxable.
- In the Template
list, click Tax Sales (Net).
- Save your changes.
- To create an additional
report, create another new record (F5).
- Enter Purch in the
Report ID field, with the description Purchase Taxable.
- In the Template
list, click Tax Purchase (Net).
- In the Detail Level
list, change from Tax Code to Supplier.
- Save your changes.
Note: Selection for tax codes, tax accounts, tax books, tax
structures, branches or delivery types can be entered for each tax report to
make the report result precise.