Manage Posting Proposal —Exercises
IMPORTANT |
It is extremely important
that you set up and work within your own company and with your own supplier to maintain your
data integrity. If you work with any other objects, your exercises will not
function as intended and the data of other students might be affected. Predictable exercise results require that your data
be isolated in your own company. |
Basic Data Setup
Purpose: The purpose of this exercise is to set up the
supplier to use the supplier invoice work flow feature.
Link To Basic Data
Set up for Supplier Invoice
Workflow
Required Data
Preliminary Supplier Invoice
Purpose: The purpose of this exercise is to create a
preliminary supplier invoice that will be used in the main exercise.
Windows:
Manual Supplier Invoice
Enter a preliminary supplier invoice. Link to Arrival
Entry Supplier Invoice
Main Exercise
Purpose: The purpose of this exercise is to add and change
postings in the posting proposal.
Windows:
Manual Supplier Invoice
- Open the Manual Supplier Invoice window and query for your invoice.
- Right-click and then click
General Info. Make sure that you are the invoice recipient for this
invoice. Close the dialog box.
- Right-click and then click Posting
Proposal. The Posting Proposal
window opens. The postings be entered in this window. The posting suggestion will be reviewed by all the authorizers before it is finally posted.
- Create a new record with postings. Enter an account, and the amount in the
Amount Debit field. If the entered amount is the same as the value in the Balance
field, the proposal will change from the Unbalance status to the Balance
or AwaithAuth status.
- Now you can modify postings and amounts in this dialog box. The posting suggestions will be reviewed by all the authorizers before it is finally posted.
- Click View Cost Postings tab. Complete posting
information will be displayed.
Note: The invoice status will not change even if it is balanced, and
the company is set up to create postings at invoice entry. This is a posting
suggestion.
Purpose: The purpose of this exercise is to add and change
authorizers in a posting proposal.
Windows:
Posting Proposals
- Populate the Posting Proposals window, and select your invoice. Right-click and then click Posting
Proposal.
- In the Posting Proposal window, click the
Authorize
tab. If you have added your rules correctly, you should be
added automatically as the authorizer. In the lower section, the applied approval
rule is displayed. This should be the rule you have added.
- In the lower part of the window, you can add or delete the authorizers. Add a new
authorizer in the lower part of the window. If the List of Values does not show
any authorizer IDs other than yours, go back to the Basic Data Setup section above
and create a new authorizer.
- When new authorizers are created in the lower part of the window, they are
also added in the upper part. The reason is that in the upper part gives a
summary per authorizer and role.
- Try to delete the added authorizer.
Purpose: The purpose of this exercise is to allocate an
expense over several periods.
Windows:
Posting Proposals
This window can also be reached from the
Manual Supplier Invoice window by right-clicking and then clicking Posting Proposal.
- Populate the Posting Proposals window and select your invoice. Right-click and then click Posting
Proposal.
- Select the posting line, right-click and then click
Period Allocation.
- Enter data for the period allocation.
Purpose: The purpose of this exercise is to define pseudo
codes that will be unique for a user.
Windows:
Posting Proposals
This window can also be reached from the
Manual Supplier Invoice window by right-clicking and then clicking Posting Proposal.
- Populate the Posting Proposals window and select your invoice. Right-click and then click Posting
Proposal.
- Select the posting line, right-click and then click Add
Pseudo Codes .
- Enter data for your pseudo code, and click Save
- Click OK to close the
window.