Initial Exercises—Supplier Invoicing Using VAT

Initial Exercises

Purpose: The purpose of these initial exercises is that the instructor will use them for demonstrating the basic functionality in supplier invoicing, which entails:

IMPORTANT
These initial exercises are intended for instructor use.


Enter and Post Supplier Invoice

Purpose: The purpose of this exercise is to enter and post a supplier invoice using VAT tax regime. Make sure that you are working in IFS Racing Sweden Ab, a company with VAT setup.

Windows:
Manual Supplier Invoice

  1. Open the Manual Supplier Invoice window.
  2. Create a new record and select Swedish Supplier or Siemens Automation & Drives AG as your VAT supplier from the List of Values in the Supplier field.
  3. Enter a new invoice number in the Invoice No field and enter an amount. Note that when you tab further, one line in the Line Information section of the window will automatically be created.
  4. Click the Posting Information section of the window and post the invoice. The invoice is finally posted when the Balance field is 0 (zero).
  5. Right-click and then click Installment Plan and Discounts.  The Authorized check box indicates whether the invoice/installment is authorized for payment. Select the check box to authorize the invoice/installment.


Multi Company Supplier Invoice

Purpose: The purpose of this exercise is to post a multi company supplier invoice. Expense postings are entered in several companies. The invoice belongs to the company in which you enter it, and invoice vouchers will be created in all companies involved. 

Prerequisites: For this exercise, your user has access to more than one company, and posting control types IP13 and IP14 are set up in both companies. Make sure that you are working in IFS Racing Sweden Ab or IFS Racing Germany, a company with VAT setup.

Windows:
Manual Supplier Invoice

  1. Open the Manual Supplier Invoicewindow.
  2. Create a new record and select Swedish Supplier or Siemens Automation & Drives AG as your VAT supplier from the List of Values in the Supplier field.
  3. Enter a new invoice number in the Invoice No field and enter an amount. Note that when you tab further, one line in the Line Information section of the window will automatically be created. In case you want to demonstrate creating several lines, go to the Line Information section and create a new record. 
  4. Click the Posting Information section of the window and enter a new record.
  5. Enter one posting line for your current company, enter an expense account and half of the gross amount. 
  6. Create a new record and select another company from the List of Values. Enter an expense account (account is validated with the chart of account in the voucher company) and the other half of the gross amount. The invoice is finally posted when the Balance field is 0 (zero).
  7. Save the information.
  8. Right click and then click View Vouchers to see the two vouchers that were created. One voucher belonging to function group I is created in your current company, and one voucher belonging to function group D is created in the voucher company.