Initial Exercises—Supplier Invoicing
Initial Exercises
Purpose: The purpose of these initial exercises is that the instructor will use them for demonstrating
the basic functionality in supplier invoicing, which entails:
IMPORTANT |
These initial exercises are intended for
instructor use. |
Enter and Post Supplier Invoice
Purpose: The purpose of this exercise is to enter and
post a supplier invoice using tax regime Sales Tax. Make sure that you are working in
IFS Racing, a company with US setup.
Windows:
Manual Supplier Invoice
- Open the Manual Supplier Invoice window.
- Create a new record and select Supplier 5000 as your Sales Tax supplier from the List of Values in the Supplier
field.
- Enter a new invoice number in the Invoice No field
and enter an amount. Note that when you tab further, one line in the Line
Information section of the window will automatically be created.
- Click the Posting Information section of the window and
enter postings. The
invoice is finally posted when the Balance field is 0 (zero).
- Right-click and then click Post Invoice. A dialogue box with
the message Voucher is Created is displayed. Click OK.
- Right-click and then click Installment Plan and Discounts. The Authorized check box indicates whether the invoice/installment is authorized
for payment. Select the check box to authorize the invoice/installment.
Multi Company Supplier Invoice
Purpose: The purpose of this exercise is to post a multi
company supplier invoice. Expense postings are entered in several companies. The
invoice belongs to the company in which you enter it, and invoice vouchers will
be created in all companies involved.
Prerequisites: For this exercise, your user
has access to more than one company, and posting control types IP13 and IP14 are set up in both
companies. Make sure that you are working in IFS Racing, a company with US
setup.
Windows:
Manual Supplier Invoice
- Open the Manual Supplier Invoicewindow.
- Create a new record and select Supplier 5000 as your Sales Tax
supplier from the List of Values in the Supplier
field.
- Enter a new invoice number in the Invoice No field
and enter an amount. Note that when you tab further, one line in the Line
Information section of the window will automatically be created. In case
you want to demonstrate creating several lines, go to the Line
Information section and create a new record. To enter tax lines on each
line, you highlight the line, right-click and then click Tax Lines.
Fill in the information and close the window.
- Click the Posting Information section of the window and
enter a new record.
- Enter one posting line for your current company, enter an expense account
and half of the gross amount.
- Create a new posting line and select another company from the List of
Values. Enter an expense account (account is validated with the chart of
account in the voucher company) and the other half of the gross amount. The
invoice is finally posted when the Balance field is 0 (zero).
- Right-click and then click Post Invoice. A dialogue box with
the message Voucher is Created is displayed. Click OK.
- Save the information (F12).
- Right click and then click
View Vouchers to see
the two vouchers that were created. One voucher belonging to function group
I is created in your current company, and one voucher belonging to function
group D is created in the voucher company.