This course shows you how to search for documents, and how to distribute and evaluate documentation in the IFS Document Management system. The course consists of the following chapters:
The estimated time to complete this course is 3 hours and 10 minutes.
This course is designed primarily for users who search for and deal with documentation in their daily work. The course is also directed at occasional users.
This chapter presents a short introduction to the search function in IFS Document Management.
Before taking the lessons in this chapter, you should have completed a basic navigation course in IFS Applications.
The estimated time to complete this chapter is 10 minutes.
This chapter is useful for all types of users, since every user will need to search for documents at sometime.
This chapter describes different ways of retrieving documents that are stored in IFS Document Management. It consists of one key lesson and two exercises (one key lesson and one extended lesson).
Before taking the lesson in this chapter, you should have completed a basic navigation course in IFS Applications.
The estimated time to complete this chapter is 30 minutes.
This chapter is useful for all types of users, since every user will need to search for documents at sometime.
This chapter describes how to view a document stored in IFS Document Management, and how to print a copy of the document or how to send it as an attachment in an e-mail message. The chapter consists of two key lessons and two extended lessons.
Before taking the lessons in this chapter, you should have completed a basic navigation course in IFS Applications.
The estimated time to complete this chapter is 1 hour.
The key lessons of this chapter are designed for all types of users, while the extended lessons are designed for the more advanced users, e.g., engineers.
This chapter describes how the documents, which are not stored electronically, are administrated in IFS Document Management. It consists of one short extended lesson and a corresponding exercise.
Before taking the lesson in this chapter, you should have completed a basic navigation course in IFS Applications.
The estimated time to complete this chapter is 20 minutes.
This chapter is designed primarily for users who work with documents that are not stored electronically, i.e., hard copy documents.
This chapter shows how a document revision can be distributed to the organization using IFS Document Management. Distribution of documents is an extended function and therefore, this chapter is aimed at the more advanced users. It consists of one extended lesson and one exercise.
Before taking the lesson in this chapter, you should have completed a basic navigation course in IFS Applications.
The estimated time to complete this chapter is 40 minutes.
This chapter is designed primarily for the more advanced users who are responsible for distributing information within an organization, e.g., information managers or project managers.
This chapter describes how to deal with documents that are no longer valid and consists of one key lesson and a corresponding exercise.
Before taking the lesson in this chapter, you should have completed a basic navigation course in IFS Applications.
The estimated time to complete this chapter is 30 minutes.
This chapter is designed primarily for document administrators and document responsible persons.
This chapter describes how to view and navigate complete document structures.
Before taking the lessons in this chapter, you should have completed the key lessons in the Create Document and Develop Document chapters. You should know about document structures and how to create them manually. Preferably you should also know about working with file structures in 3D-CAD and similar applications.
The estimated time to complete this chapter is one hour and 45 minutes.
This chapter was designed primarily for users who need to view technical documentation using document structures, for example, documents developed in 3D-CAD applications, and also for those who need to maintain external references between files.