Receiving Payment Before Invoice—Exercises
Required Data
Executing a Sales Contract
Purpose: The purpose of this exercise is to show you the
required data that is used in the exercises below.
General exercise for
Executing Sales
Contract
Main Exercise
Purpose: The purpose of this
exercise is to show how to receive a payment for a contract without creating an
invoice. You will also be shown how to match a payment on account created for an
contract with it’s applications and confirm a payment matched with applications.
Windows:
Customer Payment
Payments Matched with Contracts
Match payment with Application
- Click New to create a new payment.
- Enter your cash account
or select it from the List of Values.
- Enter the payment amount in the Amount in Paym
Curr field. This should be the gross payment amount for the
invoice that you are planning to pay.
- Click the
Transactions tab
and create a new transaction line.
- Select the New Payment on Account check box.
- Enter the customer identity in the
Identity field or select from the List of Values.
- Enter the payment in the Amount field.
- Select the contract number from the List of Values in
Sales Contract No field.
- Save the information (F12).
- Right-click on the header part of the window and click Approve.
- In the
Create Voucher dialog box click OK.
- You will be notified of the Payment Series ID, Payment ID, Voucher Type,
Accounting Year, Voucher No for the payment you created.
- You will be able to view the payment which is
connected with the contract in the Payments Matched with Contracts window.
- Open Payments Matched with Contracts window
and query for your contract.
- Payment on Account will be displayed with Payment status Unpaid.
- Right-click and then click Match payment with Application.
- The
Match Payment with Application window will open with
the
applications available for matching.
- Enter Payment amounts for your application. Note that the application
should be in the Certified status.
- Save the information (F12).
- Open
Match payment with Application
window and query for your payment on account and
the payment number.
- Select the Line that you have matched with the payment.
- Right-click and then click Confirm Payment.
Note: An invoice is automatically created for the matched amount of the
application. The invoice will automatically be offset with the payment
as well.
The invoice can be viewed in the Application for
Payment/Invoice tab.