Receiving Payment Before Invoice—Exercises

Required Data

Executing a Sales Contract

Purpose: The purpose of this exercise is to show you the required data that is used in the exercises below.

General exercise for Executing Sales Contract

Main Exercise

Purpose: The purpose of this exercise is to show how to receive a payment for a contract without creating an invoice. You will also be shown how to match a payment on account created for an contract with it’s applications and confirm a payment matched with applications.

Windows:
Customer Payment
Payments Matched with Contracts
Match payment with Application

Receive Payment without Invoice

  1. Click New to create a new payment.
  2. Enter your cash account or select it from the List of Values.
  3. Enter the payment amount in the Amount in Paym Curr field. This should be the gross payment amount for the invoice that you are planning to pay.
  4. Click the Transactions tab and create a new transaction line.
  5. Select the New Payment on Account check box.
  6. Enter the customer identity in the Identity field or select from the List of Values.
  7. Enter the payment in the Amount field.
  8. Select the contract number from the List of Values in Sales Contract No field.
  9. Save the information (F12).
  10. Right-click on the header part of the window and click Approve.
  11. In the Create Voucher dialog box click OK.
  12. You will be notified of the Payment Series ID, Payment ID, Voucher Type, Accounting Year, Voucher No for the payment you created.
  13. You will be able to view the payment which is connected with the contract in the Payments Matched with Contracts window.

Match Payment with Application

  1. Open Payments Matched with Contracts window and query for your contract.
  2. Payment on Account will be displayed with Payment status Unpaid.
  3. Right-click and then click Match payment with Application.
  4. The Match Payment with Application window will open with the applications available for matching.
  5. Enter Payment amounts for your application. Note that the application should be in the Certified status.
  6. Save the information (F12).

Confirm Payment

  1. Open Match payment with Application window and query for your payment on account and the  payment number.
  2. Select the Line that you have matched with the payment.
  3. Right-click and then click Confirm Payment.

Note: An invoice is automatically created for the matched amount of the application. The invoice will automatically be offset with the payment as well. The invoice can be viewed in the Application for Payment/Invoice tab.