Approving Risk Analyses—Exercises

Main Exercise

Purpose: The purpose of these exercises is to add an Approval Routing to the risk analysis and approve or reject approval steps.

Windows:
Risk Analysis Navigator/Analysis Controls

Establishing Approval Routing

Each approval step can have one or more registered persons or groups who will approve or reject the step. This means that you can have parallel approval routings with several person groups able to simultaneously approve an object. Steps must be approved in sequence. A step cannot be approved or rejected if a prior step is awaiting approval (or if that step has been rejected). When you click on the Risk Analysis field you will be able to see the Approval Process link in the Attachments panel.

Copying approval steps from a profile to a risk analysis:

  1. Query for a risk analysis in the Risk Analysis Navigator window.
  2. Click the Attachments panel.
  3. Right-click anywhere on the panel and select Select Approval Template to open the Select Approval Template to Copy dialog box.
  4. In the Template field, enter an approval template or use the List button to select a template.
  5. Click OK to copy in the selected approval template.
  6. Optionally, select or clear the Security Checkpoint Required check box.
  7. Save.

Entering approval steps for an object:

  1. Query for a risk analysis in the Risk Analysis Navigator window.
  2. Click the Attachments panel.
  3. Right-click on it and click New to open the New Approval Routing dialog box.
  4. Enter a step number. If the approval routing has started (one or more steps have been approved), the step number cannot be lower than the latest approved step.
  5. Enter a step description.
  6. Enter the person or group who will approve this step.
  7. Save.
  8. You can also select the Security Checkpoint Required check box to indicate that the user will need to authenticate himself before approving this step.
  9. Optionally you can perform the same operation by adding a new line in the Analysis Controls/Approval Routing tab as well.

Starting the Approval Process

  1. Open the Risk Analysis Navigator window and query for the required risk analysis.
  2. Click the Analysis Controls tab and then click the Approval Routing tab.
  3. Right-click the header, point to Status and then click Start Approval.
  4. Click Yes.

Note: The risk analysis status has changed from Preliminary to Approval In Progress.

Approving Approval Step

  1. Open the Risk Analysis Navigator window and query for the required risk analysis.
  2. Click the Analysis Controls tab and then click the Approval Routing tab.
  3. Select a step and right-click, and then click Approve Step.

Note: You can see the name of the approver in the Approver/Approver Name fields. 

Rejecting Approval Step

  1. Open the Risk Analysis Navigator window and query for the required risk analysis.
  2. Click the Analysis Controls tab and then click the Approval Routing tab.
  3. Select a step and right-click, and then click Reject Step.

Note: You can see the name of the approver in the Approver/Approver Name fields. 

Canceling the Approval Process

  1. Open the Risk Analysis Navigator window and query for the required risk analysis with status Approval in Progress.
  2. Click the Analysis Controls tab and then click the Approval Routing tab.
  3. Right-click the header, point to Status and then click Cancel Approval.
  4. Click Yes.

Note: The risk analysis status changed from Approval In Progress to Analyzed. If an approval routing has been defined on the risk analysis then all steps in the approval routing will be cleared of approval details.