Forward Supplier Invoice—Exercises 

Basic Data Setup

Margin List for Supplier Invoice

Purpose: The purpose of this exercise is to register a rule that will automatically calculate the sales price by adding a margin to the supplier invoice cost. This margin rule can be applied to any customer and/or project.

Windows:
Margin For Supplier Invoice/Standard Margin
Project Details/Pricing

  1. Open the Margin For Supplier Invoice window and click the Standard Margin tab. 
  2. In the header, enter the ID and name of a margin list (rule). Save the information. 
  3. Create a new record and select the applicable report code and percentage (margin). If different margins are needed, use different report codes, each with a percentage.
  4. Open the Project Details window, click the Pricing tab, and connect the margin list to the actual project.
  5. You can also connect the Margin List to the project customer, then go into Customer/Project Report Parameters, select the actual company and enter the Margin List there.

Specific Margin for Supplier Invoice

Purpose: The purpose of this exercise is to register a margin to be applied on a specific project activity. Use a specific margin as an effective way to override, or make exceptions to, general margins specified in Margin Lists.  

Windows:
Margin For Supplier Invoice/Specific Margin

  1. Open the Margin For Supplier Invoice window. 
  2. On the Specific Margin tab, enter those names in the Project ID, Subproject ID, Activity, and Report Code fields to which you want to apply the specific margin when you forward supplier invoices.  A wildcard (%) can be used on any level of the project structure specification.
  3. Specify the percentage (margin) to be applied in the specific project. This percentage will override the percentage set by any standard margin list that may apply to the same project. 

Main Exercise

Forward Supplier Invoice

Purpose: The purpose of this exercise is to show how to prepare a supplier invoice to be forwarded (invoiced) to a project customer.

Windows:
Supplier Invoices
Project Transactions

  1. If no supplier invoice exists, register a new one in the Manual Supplier Invoice window.
  2. Otherwise, open the Supplier Invoices window and populate it. 
  3. Select the applicable supplier invoice. Then right-click and click Forward Supplier Invoice. Note: You can only forward posted invoices. You cannot forward preliminary invoices.
  4. The Forward Supplier Invoice window will open. Create a new record in the lower part of the window, and specify a project activity and report code.
  5. Specify the amount (cost) to be forwarded. The total invoice amount and the amount not being forwarded can be seen in window header.
  6. Verify that a margin has been added (if project supplier margin is applied to the project).
  7. Enter invoice comments (optional), and then save the information.
  8. Open the Project Transactions window and query for the applicable project activity and report code transaction(s). Verify that the supplier invoice forwarding cost and sales amounts are correct.