Forward Supplier Invoice—Exercises
Basic Data Setup
Purpose: The purpose of this exercise is to register a
rule that will automatically calculate the sales price by adding a margin to the
supplier invoice cost. This margin rule can be applied to any customer and/or
project.
Windows:
Margin For Supplier Invoice/Standard Margin
Project Details/Pricing
- Open the
Margin For Supplier
Invoice window and click the
Standard Margin tab.
- In the header, enter the ID and name of a
margin list (rule). Save the information.
- Create a new record and
select the applicable report code and percentage (margin). If different
margins are needed, use different report codes, each with a percentage.
- Open the
Project
Details window, click the Pricing tab, and connect the
margin list to the actual project.
- You can also connect the
Margin List to the project customer, then go into
Customer/Project Report Parameters, select the actual
company and enter the Margin List there.
Purpose: The purpose of this exercise is to register a
margin to be applied on a specific project activity. Use a specific margin as an
effective way to override, or make exceptions to, general margins specified in
Margin Lists.
Windows:
Margin For Supplier Invoice/Specific Margin
- Open the
Margin For
Supplier Invoice window.
- On the
Specific Margin
tab, enter those names in the Project ID, Subproject ID, Activity,
and Report Code fields to which you want to apply the specific margin
when you forward supplier invoices. A wildcard (%) can
be used on any level of the project structure specification.
- Specify the percentage
(margin) to be applied in the specific project. This percentage will
override the percentage set by any standard margin list that may apply to the same
project.
Main Exercise
Purpose: The purpose of this exercise is to show how to
prepare a supplier invoice to be forwarded (invoiced) to a project
customer.
Windows:
Supplier Invoices
Project Transactions
- If no supplier invoice
exists, register a new one in the
Manual Supplier Invoice
window.
- Otherwise, open the
Supplier Invoices window and populate it.
- Select the applicable
supplier invoice. Then right-click and click Forward Supplier Invoice.
Note: You can only forward posted invoices. You cannot forward
preliminary invoices.
- The
Forward Supplier
Invoice window will open. Create a new record in the
lower part of the window, and specify a project activity and report code.
- Specify the amount (cost) to
be forwarded. The total invoice amount and the amount not being forwarded can be
seen in window header.
- Verify that a margin has
been added
(if project supplier margin is applied to the project).
- Enter invoice comments
(optional), and then save the information.
- Open
the Project Transactions window and query for the applicable
project activity and report code transaction(s). Verify that the supplier
invoice forwarding cost and sales
amounts are correct.