Handling Order Quotations—Exercises

IMPORTANT
If you are a student, it is extremely important that you set up and work within your own site to maintain your data integrity. If you work within any other site, you will compromise your own exercise data as well as the data of other students. Predictable exercise results require that your data be isolated in your own site.

Basic Data Setup

Supplier

Purpose: The purpose of this exercise is to show you how to enter a supplier.

Windows:
Supplier

  1. Enter a supplier.
  2. Save your changes.

General exercise for Supplier

Purchase Part

Purpose: The purpose of this exercise is to show you how to enter a non-inventory registered purchase part.

Windows:
Purchase Part

  1. Enter a purchase part.
  2. Save your changes.

General exercise for Purchase Part

Buyer

Purpose: The purpose of this exercise is to show you how to enter a buyer.

Windows:
Procurement Basic Data

  1. Enter yourself as buyer.
  2. Save your changes.

General exercise for Buyer

Required Data

Request for Order Quotation

Purpose: The purpose of this exercise is to show you how to enter a request for order quotation.

Windows:
Request for Order Quotation

  1. Enter a request for order quotation.
  2. Connect more than one supplier to your request for order quotation.

General exercise for Entering Request for Order Quotation

Main Exercise

Entering and Approving an Order Quotation

Purpose: The purpose of this exercise is to show you how to enter quotation information, such as prices and discounts received from the suppliers. This exercise will also show you how to use this information to create a purchase order.

Windows:
Order Quotation
Order Quotation Approval
 Order Quotation Approvals

Note: When quotations arrive from the suppliers, the information should be entered and evaluated.

  1. Open the Order Quotation window, and search for your quotation.
  2. Enter the prices received from the suppliers.
  3. Open the Order Quotation Approval window, and compare the prices received from the suppliers. By using the Order Quotation Approvals window, it is possible to select and approve several lines, belonging to a single request, simultaneously.
  4. Approve the supplier with the best price.   
  5. Create the purchase order, and print rejection letters for the suppliers that were not chosen.
  6. Right-click and then click Purchase Order to get the information about the purchase order that was created.

Note: You will be prompted to indicate whether the quotation should be converted into a purchase order only when the Convert Quotations to Purchase Orders check box is selected in the Company/Distribution/General tab. Otherwise, the connected purchase requisition will be updated with the confirmed prices from the quotation. The New Price Confirmed check box in the purchase requisition line will be selected in this case. You have to create the purchase order from the purchase requisition line.