Handling Non-Inventory Part Transactions—Exercises

Basic Data Setup

IMPORTANT
It is extremely important that you set up and work within your own site to maintain your data integrity. If you work within any other site, you will compromise your own exercise data as well as the data of other students. Predictable exercise results require that your data be isolated in your own site.

Enter Non-Inventory Purchase Part Record

Purpose: The purpose of this exercise is to create a record for a purchase part that is taxable, and to connect this purchase part to a primary supplier.

Windows:
Purchase Part
Supplier for Purchase Part

  1. Open the Purchase Part window and create a new record.
  2. Enter a non-inventory purchase part, with a part number and description of your choice. Note the part number for later reference.
  3. Verify that your site is entered in the Site field.
  4. In the Default Purch U/M field, enter PCS as the purchase unit of measure.
  5. Save the record.
  6. Right-click, then click Supplier for Part.
  7. In the Supplier for Purchase Part window that opens, your part number, description, site, purchase unit, and other default values should appear.
  8. In the Supplier field, enter your supplier or use the List of Values to select your supplier.
  9. In the Price field, enter 20 in the first field, and USD in the second field to identify the price and currency.
  10. Verify that the Primary Supplier check box is selected.
  11. Save the record.

General exercise for Purchase Part
General exercise for Supplier for Purchase Part

Main Exercise

Purpose: The purpose of this lesson is to show you how to view various non-inventory part transactions that are created when non-inventory parts are received, scrapped, returned for rework, and returned for credit.

Windows:
Purchase Order
Register Purchase Order Arrivals
Purchase Transactions History
Purchase Transaction History
Purchase Order Receipt

Purchase Order for Non-Inventory Parts

  1. Open the Purchase Order window and create a new record.
  2. In the Supplier field, use the List of Values or manually enter the supplier for the non-inventory part you just created.
  3. Verify that the correct site appears in the Site field.
  4. Enter a date one week from today in the Receipt Date field.
  5. Save the record. A purchase order number will appear in the Order No. field. Note it for future reference.
  6. Click the Part Order Lines tab and create a new record.
  7. In the Part No. field, use the List of Values or manually enter the number of the part you created in the exercise above.
  8. In the Quantity field, enter 20.
  9. Tab to the Receive Case field and verify that Receive into Arrival is selected.
  10. Create a new order line, entering the same part.
  11. In the Quantity field, enter 10.
  12. Tab to the Receive Case field and select Receive into Arrival, Inspect at Arrival.
  13. In the Inspect Code field, use the List of Values to select an inspection code of inspection type, Quantity.
  14. Enter 10 in the Sample Qty field.
  15. Save the record. This will create a purchase order with two lines, each with the same line number, but with a different release number.
  16. Right-click, then click Release.

Receive Non-Inventory Purchase Parts

  1. Open the Register Purchase Order Arrivals window and query for your purchase order.
  2. The two order lines should appear separately in the table.
  3. Select the both lines, right-click, then click Receive Order.
  4. In the Receive window that opens, click OK. The first order line will be received into arrival, and the second will be received into arrival, inspect at arrival. The second line will need further processing.
  5. Open the Purchase Transactions History window and query for the part number to view the  transactions created so far.
  6. For more details on each transaction, select the transaction line, right-click, then click Purchase Transaction History to open the Purchase Transaction History window.

Non-Inventory Part Transactions—Scrap, Rework, and Return for Credit

  1. Open the Purchase Order Receipt window and query for your purchase order.
  2. The first order line (release number 1), which was received into arrival should be displayed, with Received status. Review the other information for this record.
  3. In the Order No. field, select the second record (release number 2).
  4. Note that the status is To be Inspected, since this line was received into arrival, inspect at arrival.
  5. Right-click, then click Register Inspection Results. The Register Result window will open, with default information.
  6. In the Quantities - Purch/Invent Units section, enter 4 in the Approve field.
  7. In the Scrap tab, create a new line and enter 2 in the Purchase Qty Scrapped field.
  8. In the Reject Reason field, click List to select a reason for rejecting the two items.
  9. Click the Return tab and create a new line.
  10. In the Purchase Qty Returned field, enter 3.
  11. With the cursor in the Return Reason field, click List to select a return reason code.
  12. In the Return Type field, select Return Rework.
  13. Create a new line in the Return tab.
  14. In the Purchase Qty Returned field, enter 1.
  15. Select a reason code.
  16. In the Return Type field, select Return Credit.
  17. Click OK in the main Register Result window.
  18. When the record is saved, note that the status in the Purchase Order Receipt window has now changed to Received.
  19. In the Purchase Transactions History window, re-query for the transactions using your part number.
  20. There are now additional transactions. Review the system events to see that transactions were created for the scrap, rework, and credit events you entered in the Purchase Order Receipt window.
  21. To view details of any of the transactions, select the transaction line, right click, then click Purchase Transaction History.
  22. To transfer the transactions to IFS Financials, open the Transfer Purchase Transaction window, specify the date and site parameters, then click OK.