Using Milestones—Exercises

IMPORTANT
If you are a student, it is extremely important that you set up and work within your own site to maintain your data integrity. If you work within any other site, you will compromise your own exercise data as well as the data of other students. Predictable exercise results require that your data be isolated in your own site.

Basic Data Setup

Purchased Inventory Part

Purpose: The purpose of this exercise is to create the purchase part by entering it as an inventory part. The purchase part is automatically created when entering the inventory part.

Windows:
Inventory Part

  1. Enter an inventory part with the part number XX-58-100, replacing XX with your initials, and the description Racing Wheels.
  2. Enter yourself as planner.
  3. Use PCS as the unit of measure.
  4. Use 100 USD as the estimated material cost.
  5. It is advisable to enter default locations (arrival, quality assurance, and picking location) for the inventory part.

General exercise for Purchased Inventory Part

Supplier

Purpose: The purpose of this exercise is to enter the supplier of the part that has the identified requirement.

Windows:
Supplier

  1. Enter the British tire supplier XX-170, replacing XX with your initials. In the Name field, enter Dunlop.
  2. In the General tab, use English as the default language.
  3. In the Address/Purchase Address Info tab, use CIF (Cost Insurance Freight) as delivery term and 30 (Road Transport) as the ship via code.
  4. In the Invoice/General tab, use USD as currency.
  5. In the Purchase/General tab, enter yourself as buyer. Use USD as currency.

General exercise for Supplier

Supplier for Purchase Part

Purpose: The purpose of this exercise is to connect your purchase part to a supplier.

Windows:
Supplier for Purchase Part

  1. Enter a new combination of purchase part XX-58-100 and supplier XX-170. The price should be 100 USD.

General exercise for Supplier for Purchase Part

Milestone/Stage Payment Template

Purpose: The purpose of this lesson is to create a milestone/stage payment template. The milestone/stage payment template is used for connecting milestones to a purchase order line. Note that in this exercise it is pure milestone functionality that is used, not stage payments.

Windows:
Procurement Basic Data/Milestone/Stage Payments Templates

  1. Enter your User ID as a Template ID. Use Purchase Payment Type set to Normal.
  2. Create Milestone IDs 1 and 2 for this template and save (F12).

General exercise for Setting Up Milestone/Stage Payments

Required Data

Entering a Purchase Order

Purpose: The purpose of this exercise is to show you how to enter a purchase order as required for connecting milestones.

Windows:
Purchase Order

  1. Create a purchase order with the supplier XX-170. Enter the purchase order header and a corresponding receipt date. Save (F12).
  2. Enter two purchase order lines with the inventory registered purchase part XX-58-100.

General exercise for Entering Purchase Orders

Main Exercises

Purpose: The purpose of this lesson is to learn how to connect milestones to purchase orders. You will also learn how to report completed milestones in purchase orders.

Windows:
Purchase Order

Entering a New Milestone for a Purchase Order

  1. Select a purchase order line, right-click, and then click Milestone/Stage Payment. The Milestone/Stage Payment window appears.
  2. In the table, create a new line and enter a Milestone ID, e.g., A.
  3. Enter a description in the Description field, e.g., Partial Delivery Step 1.
  4. Enter a percentage value in the Progress field.
  5. Enter information on lead time and previous milestone in the appropriate fields. You also have the option to include notes for each line entered.
  6. Create two more lines with Milestone IDs B and C.
  7. Save (F12)
  8. Return to the purchase order and refresh. Make sure that the check box under the Milestone/Stage Payment Exists column is selected.

Entering a Milestone For Using a Milestone Template

  1. Select the second purchase order line, right-click and point to Order Line Details and then click Add Milestone/Stage Payment Template. The Add Milestone/Stage Payment Template window appears. (You could select several lines if the same template is to be added to those lines).
  2. In this window, choose your template named after your User ID. Note that it is only templates with the same purchase payment type as your purchase order line that is displayed. Click Select.
  3. Return to the purchase order and refresh. Make sure that the check box under the Milestone/Stage Payment Exists column is selected.

Reporting Completed Milestones

  1. From the purchase order line, right-click and then click Milestone/Stage Payment
  2. The Milestone/Stage Payment  window appears. Select the one of the milestone lines, right-click and then click Approve.
  3. Note that the Date Approved is set as today's date (the system date) and the status of the milestone line is set to Approved.