Snapshot Consolidation—Key Exercises

Basic Data Setup

Purpose: The purpose of this exercise is to set up the basic data required to perform the Consolidation Balance Snapshot. You must go through the Basic Data Setup exercise before starting with the Main Exercise.

Link to Basic Data Setup

Main Exercises

Purpose: The purpose of this exercise is to show you how to perform a Snapshot Balance Consolidation and Snapshot Budget Consolidation so that the status of the consolidation can be viewed instantly.

Snapshot Balance Consolidation

Purpose: The purpose of this exercise is to show you how to perform a snapshot balance consolidation. No vouchers will be updated in the process, instead the snapshot balances will be updated or created for the involved companies as necessary.

Windows:
Update Consolidation Snapshot
 Consolidation Snapshots Analysis

  1. Open the Update Consolidation Snapshot window and enter the identity or identities of the subsidiaries of which the consolidated snapshot information should be created or updated. Multiple subsidiary IDs can be entered by using a comma between each ID.
  2. Enter the year and the period to be updated using the snapshot process.
  3. If the consolidation process should update the balances using previously made balance consolidations select the relevant checkbox.
  4. Specify the currency types to be used when updating balance accounts and the profit and loss accounts.
  5. If the performed snapshot should include statistical accounts, quantities and simulation accounts,  then select the Include Statistical, Include Quantities and Include Simulation check boxes as appropriate.
  6. If the updated snapshot information should be saved as a file select the File checkbox.
  7. Click OK. When the update of the snapshot is complete, a confirmation message is displayed on the screen. An error log is created if there were any errors in connection with the consolidation snapshot process. You can open the error log to view these errors by right-clicking in the Consolidation Snapshots Analysis window.
  8. You will need to perform the snapshot process again to update the balance information with correct data.

Note Balances will still be updated even if errors occur, (other than currency information related errors) during the update.

Update Consolidation Budget

Purpose: The purpose of this exercise is to show you how to perform a snapshot budget consolidation. The budget values from the selected subsidiaries will be gathered and be updated or created for the involved companies as necessary.

Windows:
Update Consolidation Budget
 Consolidation Budget Log

  1. Open the Update Consolidation Budget window and enter the identity or identities of the subsidiaries of which the consolidated snapshot information should be created or updated. Multiple subsidiary IDs can be entered by using a comma between each ID.
  2. Enter the budget year and the version to be used during the consolidation process.
  3. Specify the currency types to be used when updating balance accounts and the profit and loss accounts.
  4. If the snapshot is to include statistical amounts & quantities, then select the Include Statistical and Include Quantities check boxes, as appropriate. 
  5. Click OK. When the update of the budget is complete, a confirmation message is displayed on the screen. An error log is created if there were any errors in connection with validation of code strings. You can open the error log to view these errors. You can open the error log to view these errors by right-clicking in the Consolidation Budget Log window.
  6. You will need to perform the snapshot process again to update the balance information with correct data.


Query Snapshot Information

Purpose: This query is used to view information about the performed consolidation snapshots. It is only possible to view information in the query windows. You cannot enter or modify any details.

Windows:
Snapshot Balance Analysis

  1. Open the Snapshot Balance Analysis window.
  2. Query for the item you are looking for (F3), and then select the information you want to view.
  3. Select different options to get more information.