Defining Organization Competencies—Exercises
Basic Data Setup
No basic data setup is required for these exercises.
Main Exercises
Purpose: The purpose of these exercises is to show you how to
build a company's competency structure.
Windows:
Groups
Company Details
Competency Scale
Competency Elements
Element Level
Element Level/Relevant Training Course
Company Competency Group Assignment
Note: Company Details.
- Open Groups and populate the window.
- Create a new record and register the competency groups Finance and Language, starting with your
initials e.g., XX Finance.
- Save the information.
- Open
Scale and populate the window.
- Select the competency group XX Finance you entered in the previous exercise.
- Create a new record and define a four-level competency scale for the competency
group. Enter these levels:
Competency Level |
Remark |
Competency Point |
Elementary |
Basic knowledge |
1 |
Competent |
Good knowledge |
2 |
Specialist |
Very good knowledge |
3 |
Expert |
Perfect knowledge |
4 |
- Rank the scale with Elementary as the lowest level (=1) and Expert as the highest
(=4).
Try to change the ranking by changing the points. Then change it back.
- Save the information.
- Repeat the exercise, selecting your second competency group.
Note: You can copy competency levels from other competency groups,
e.g., Language, which has already been defined using right-click.
- Open Elements and populate the window.
- Enter a new record and define three competency elements for each of your competency
groups:
Competency Group Name |
Competency Element Name |
XX Language |
English |
XX Language |
French |
XX Language |
German |
XX Finance |
Accounting |
XX Finance |
Budgeting |
XX Finance |
Costing |
- Open Element Level and populate the window.
- Select competency group XX Language.
- Define the competency element levels for the competency element English. Enter the abilities according to the
list below:
Competency Level |
Ability |
Elementary |
Ability to communicate in familiar situations. Fairly good vocabulary. |
Competent |
Ability to communicate in more or less complex situations. Good vocabulary. |
Specialist |
Ability to communicate fluently. Excellent vocabulary. |
Expert |
Ability to communicate as smoothly as a well-educated native. |
- Save the information.
- Open Groups and populate the window.
- Select Language, right-click, and then click Elements.
View the information.
- Repeat the procedure from step 5, but click Competency Scale. View the information.
Note: In the
Relevant Training Course tab,
you can define courses that support a specific competency level. These courses
are defined in Training Administration.
- Open the
Company Competency Group Assignment window.
- This window is used when there is more than one company. The competencies
are defined in the master company, and in this window you distribute them to other
companies.