Purpose: The purpose of this lesson is to set up the basic data required for project unique billing and procurement.
Windows:
Project
Note: These settings will allow you to create project unique purchase orders, customer orders and customer invoices.
Purpose: The purpose of this exercise is to create inventory locations for your site.
Windows:
Inventory Locations
General exercise for Inventory Locations
Purpose: The purpose of this exercise is to show you how to enter an inventory purchase part.
Windows:
Inventory Part
Note: Make sure the inventory part is connected to your project site
General Exercise for Purchased Inventory Part
Purpose: The purpose of this exercise is to show you how to enter a supplier.
Windows:
Supplier
General exercise for Supplier
Purpose: The purpose of this exercise is to connect your part to a supplier.
Windows:
Supplier for Purchase Part
General exercise for Supplier for Purchase Part
Purpose: The purpose of this exercise is to prepare the posting control information used for project balance sheet in purchasing used for this exercise.
Windows:
Posting Control
Posting Type | Description | Code Part Name | Control Type |
M1 | Inventory | Account | AC1 - Fixed Value |
M10 | Receipt with Purchase Order | Account | AC1 - Fixed Value |
M18 | Purchase | Account | AC1 - Fixed Value |
M113 | PreAccounting Project | Project | AC2 - Preposting |
Note: These settings will allow you to create project unique purchase orders, customer orders and customer invoices.
Windows:
Account
Note: If there are any transactions for this account in places other than the General Ledger, you must update those vouchers to the General Ledger before selecting this check box. You must also transfer inventory transactions and update all vouchers for this account in to the General Ledger.
Purpose: The purpose of this exercise is to connect project cost elements to account code part.
Windows:
Project Cost/Revenue Element
per Code Part Value
General Exercise for Setting Up Project Cost/Revenue Elements
Purpose: The purpose of these exercises is to register project demands, and convert them to purchase orders.
Windows:
Project Navigator/Activity/Demand/Misc.
Parts
To register a demand for miscellaneous inventory:
To process this demand line to create a purchase order
Note: The purchase order created in the above exercise will have the project ID automatically entered in the Project ID field under the Misc. Order Info tab as the project is marked for project unique procurement. New purchase order lines entered in this purchase order must be connected to this project.
Select the purchase requisition line, right-click and then click Purchase Order to open the purchase order.
Right-click the header of the purchase order and then click Release.
Note: The purchase order cannot be released if it contains any lines which are connected to a project different from the one specified in the purchase order header, or any lines which are not connected to a project.
Purpose: The purpose of these exercises is to register arrival of the purchased parts.
Windows:
Register Purchase Order
Arrivals
General exercise for Reporting Arrival
Purpose: The purpose of these exercises is to query inventory transactions.
Windows:
Inventory Transactions History
Transfer Inventory Transactions
Note: The posting type M1 contains a project ID and an activity sequence number. The posting type M10 contains a project ID but not an activity sequence number.
Open Transfer Inventory Transactions window
Verify that the correct site is used and click OK.
Return to the Inventory Transactions History window and query for your purchase order.
Click the Accounting tab and verify that the status code has changed to 3(Transferred).
Purpose: The purpose of this exercise is to show you how project costs are reported to an activity from a voucher row.
Windows:
Project Navigator/Activity
Note: A used cost is reported for the activity on the cost element used for the account connected to M1 posting type.
Note: Accounts set to Exclude Project Follow-Up do not create project connections from the voucher rows posted with a project ID.