IMPORTANT |
It is extremely important that you set up and work within your own company to maintain your data integrity. If you work within any other company, your exercises will not function as intended and the data of other students might be affected. Predictable exercise results require that your data be isolated in your own company. |
Purpose: The purpose of this lesson is to show you how to set up the basic data needed to use the main functionality of IFS/Internal Ledger.
Note:Company or Create Company Assistant.
Windows:
Define Internal Ledgers
Create a new record.
In the Ledger ID field, enter IL1.
In the Description field, enter Internal Ledger 1.
Save your changes.
Note: Any user who defines an internal ledger automatically becomes a user in that ledger. Also, the first internal ledger that the user defines automatically becomes that user's default internal ledger.
Windows:
Users Per Internal Ledgers
Query for your Internal Ledger, IL1.
With the cursor in the User ID field, create a new record. Enter your user ID, or select an existing user from the List of Values.
The Default Ledger check box should be checked.
Select authority class MAX from the List of Values.
Save your changes.
Note: You can add users to the internal ledgers as needed, but they must already be defined as Oracle database users.
Purpose: To select which code parts that should be allowed to use in Internal Ledger.
Windows:
Internal Code Parts
Right-click and then click Change Ledger. Select your internal ledger, IL1, and then click OK.
For both Code Part B and the code part whose code part function is Internal, select the Used in IL check box.
Save your changes.
Purpose: To create posting methods that allow you to enter postings in Internal Ledger which is different from the postings in GL.
Windows:
Internal Posting Methods
Create a new record.
In the Account field, enter 30%.
Save your changes.
Note: The default method is Keep.
Create another new record.
In the Account field, enter 301%. Select Fixed as the method for all included code parts.
Save your changes.
Select the row, right-click, and then click Details. The Internal Ledger Posting Methods Details window is displayed on the screen.
Create a new record, and use the List of Values to specify values for all included code parts. Enter a percentage for each row until the value in the Total Percentage field equals 100%.
Save your changes.
Note: The 301% value overrules the 30% value because the account is specified in greater detail. If amount is used as the selection base in the Internal Ledger Posting Methods Details window, amounts entered will be used as the base to calculate the percentage for each row.
Create a new record.
In the Account field, enter 3011. Select Manual as the method for all included code parts.
Save your changes.
Purpose: To define a code part for use only in Internal Ledger.
Windows:
Define Code String
Note: The code part with code part function Internal will only appear in Internal Ledger. You cannot change the Code Part Function value once transactions have been created using this code part.
Purpose 1: To define a specific Voucher Type for use in Internal Ledger. This voucher type will only be used in the Internal Voucher Entry window. The voucher type will not be used in other ledgers than in the Internal Ledgers.
Purpose 2: To define a specific Voucher Type and connect this voucher type to Manual Posting Methods in Internal Ledger. When using this voucher type you have to enter manual postings that only will effect the Internal Ledger.
Windows:
New Voucher Type Assistant
Note: Voucher types can also be defined in the Voucher Type window.
Note: When this voucher type is used in the Voucher Entry window you will be asked to enter manual internal methods for this voucher.