Registering Allowances and Deductions—Exercises

Initial Exercise

Register allowance compensation and deductions

Purpose: The purpose of these exercises is to familiarize you with the basic functionality of registering allowance compensation and deductions using the expense rules.

Windows:
Expense Sheet

Conditions: You left on a trip at 7:00 A.M. The next day you arrived home at 9:30 P.M. Meals included lunch and dinner the first day, and breakfast and lunch the second day. All meals were paid by your employer.

Steps: To complete this exercise, perform the following steps in the order shown.

  1. Open the Expense Sheet window and create a new entry (F5).
  2. Enter information in the header (employee, start date and time, end date and time, purpose, and expense information). Save your changes.
  3. Right-click and then click Create Allowance. If some deductions have already been made, update them according to the conditions given above. If not enter the deductions as stated.
  4. How many different kinds of allowances and deductions did you get? Right-click and click Create Summarized Allowance to get this information.
  5. When you look at the summarized additions and deductions, you remember that you also had dinner on the second day. Change the value in the Dinner Deductions field from 1 to 2 and click OK. 

Basic Data Setup

Allowance ID

Abroad Rule

Deductions

Create Expense Codes

Connect Expense Codes to Allowance IDs

Main Exercises

Taxable Day Allowance

Conditions: The entire trip lasts less than a day. 

  1. Open the Expense Sheet window and create a new entry (F5).
  2. In the header, enter a start date and end date (use the same date for both). The travel took place between 10:00 A.M. to 1:00 P.M. Save your changes. 
  3. Did you get an allowance? Are the results correct? Why?
  4. Create a new expense sheet (F5).
  5. The date should be the same, but the time is between 10:00 A.M. and 3:00 P.M.
  6. Did you get an allowance? Are the results correct? Why?
  7. Change the time so that the travel is from 10:00 A.M. to 9:00 P.M.
  8. Are the results different?

Register Allowance for Abroad Travels

Conditions: This trip lasted two days. It started at 5:00 A.M. the first day. You left the country at 6:30 A.M. and arrived at your destination at 8:00 A.M. The next day you left for home at 6:00 P.M., arrived in the country at 7:30 P.M., and were home by 9:00 P.M. 

The first day, you had breakfast, lunch, and dinner. The second day, you had breakfast and lunch. All meals were paid by your employer.

  1. Create a new expense sheet, enter dates and times, and be sure to select the Abroad check box.
  2. Click the General tab and make sure that the expense rule selected is the one you created. If not, select the expense rule you created and save your changes. 
  3. Click the Route tab and enter the dates and route for your travel abroad as  stated in the conditions above. Save your changes.
  4. Did you get any deductions without having to use any right mouse button options? 
  5. Right-click and click Create Allowance. Update the deductions according to the conditions stated above. Save your changes.
  6. What differences are there between the required information for this trip and the one entered in the previous exercise?
  7. You also had some expenses on this trip, e.g., hotel, taxi etc. Enter them.
  8. Save your expense form. Print the form by right-clicking and clicking Print Travel Expense.
  9. Are your expenses and allowance compensation summarized as expenses and allowances?                                                                                       Note: If your expenses and allowances are not summarized correctly, check if you have entered appropriate values in the Sub Total Description field for all your expense codes in the expense rule you created.