IMPORTANT |
It is extremely important that you set up and work within your own company and with your own customer to maintain your data integrity. If you work with any other objects, your exercises will not function as intended and the data of other students might be affected. Predictable exercise results require that your data must be isolated in your own company. |
Purpose: The purpose of this exercise is to show you how to enter the data required for running the Manual Customer Payment functionality.
General exercise for Manual Customer Invoices
Purpose: The purpose of this exercise is to show you how to enter the data required for running the Multi company Customer Payment functionality.
General exercise for Manual Customer Invoices
Purpose: The purpose of this exercise is to perform a manual entry of customer payments that were already made. You can either specify the invoices/installments to be paid or use the Select Batch function to get an overview of open customer invoices/installments, prepayments, and payments on account. When you enter the payment, a voucher is generated automatically in the hold table in IFS Accounting Rules. The voucher is updated to the general ledger in connection with the next update.
Purpose: The purpose of this exercise is to show you how to enter a customer payment that is matched with one customer invoice/installment.
Windows:
Customer Payment
Note: The Remaining Amount in Payment Currency field should now be zero.
Purpose: The purpose of this exercise is to show you how to enter a customer payment, which is matched with several customer invoices/installments using the Select Batch function.
Windows:
Customer Payment
Purpose: The purpose of this exercise is to show you how to enter a customer payment with no matching of invoices. We have received 1,000 from a specific customer, but without a specification of the payment. So we enter the cash as a payment on account for this customer. We also received 500 from someone who is not even a customer. In this case, we enter this as a parked customer payment, as we have no customer to connect the cash to. Both these payments can later be offset against invoices.
Windows:
Customer Payment
Purpose: The purpose of this exercise is to show you how to enter a multi company payment. The payment was made to one of our companies, but it also matches invoices/installments in other companies. When you save the payment, one payment and one voucher are generated automatically for each company involved.
Windows:
Customer Payment
Purpose: The purpose of this exercise is to show you how to transfer an open customer invoice from ledger status Normal to ledger status Bad Debt. We will transfer this invoice to Bad Debt because the customer will probably not be able to pay the invoice. Since the company might be able to pay the invoice in the future, will we transfer the invoice to Bad Debt instead of writing it off directly.
Windows:
Bad Debt Management
Press OK.
The marked invoice/invoices get ledger status Bad Debt.
Note: This kind of operation can also be made in the opposite direction. The only prerequisite for doing a transfer from Bad Debt to Normal ledger status is that the invoice has ledger status Bad Debt.
Purpose: The purpose of this exercise is to show you how to change the ledger posting for an open customer invoice. We will change the ledger posting for this invoice because the customer has now become a sister company instead of an external customer. This means that we must change the ledger account for all open items for this customer. When the invoice was created, we also forgot to enter a pre-posting for Code B.
Windows:
Posting Control
Customer
Repost Customer Ledger Item
Select the invoice that you want to change the ledger posting posting for, right-click and then click Repost Ledger Item.
Enter criteria for Voucher Date, User Group and Voucher Type.
Confirm the information.
The ledger posting (IP2) is changed for the marked invoice.
Note: The current ledger posting is displayed to the far right in the Repost Customer Ledger Item window. Note the ledger posting for your invoice before and after running this function.
Purpose: The purpose of this exercise is to show you how to repost open ledger items to another customer identity. A reason for reposting ledger items to another identity can be that a customer with open items has merged into another identity, and the open items of both previous identities shall have the same identity in the future.
Windows:
Repost Customer Ledger Item
Select New in the drop down list both for Payer and Deduction Group: The payer and deduction group from the new customer will be fetched.
Remove the suggested invoice type for difference items from the New Invoice Type field to keep the original invoice types.
Remove the suggested prefix from the New Invoice No Prefix field to keep the original invoice numbers. Note that a prefix is needed if the invoice number already exists for the new customer identity and series, e.g. if you repost back an invoice to the old identity.
Enter the text "Reposted to" and the new customer identity in the Old Items Note field.
Enter the text "Reposted from" and the old customer identity in the New Items Note field.
Modify the suggested values for Voucher Date, User Group and Voucher Type if necessary.
Click OK to confirm the reposting.
The New Payments have been created dialog box appears with information on the created voucher and payment.
Click OK to confirm.
The Repost Customer Ledger Item window is repopulated with the latest query. If the old customer has no longer open items, the window is empty.
Query for the reposted items by entering the text which you have entered in the New Items Note field as search criterion in the Latest Notes field.