Initial Exercises—Cash Book

Initial Exercises

Purpose: The purpose of these initial exercises is that the instructor will use them for demonstrating the basic functionality in Cash Book.

IMPORTANT
These initial exercises are intended for instructor use.

Enter a Customer Payment and a Supplier Payment with Invoice matching

Purpose: The purpose of this exercise is to enter a customer payment and a supplier payment and to match them with several invoices/installments each.

Windows:
Mixed Payment

  1. Open the window and click New.
  2. Enter cash account BANK or get it from the List of Values in the Cash Account field.
  3. Set the Balance Method to Detailed. 
  4. Click on the "Transactions" tab.
  5. Click New and for Transaction Type, choose "Enter Customer Payment".
  6. Use the tab key to move to the Customer/Supplier field where you enter the identity of your customer 1000, or use the List of Values to get it.
  7. Enter the amount that will cover the invoices/installments for your customer, 3000.
  8. Save the payment transaction.
  9. Highlight the payment transaction line, right-click and select "Match Payment".
  10. The matching window is now displayed, and, on top of that, the select batch window, populated with open ledger items.
  11. Select invoice/installments CBC 1 and CBC 2 and click OK, and the invoices/installments will be copied to the matching window. 
  12. Confirm the matching window with OK. 
  13. Click New and for Transaction Type, choose "Enter Supplier Payment".
  14. Use the tab key to move to the Customer/Supplier field where you enter the identity of your supplier, 5000, or use the List of Values to get it.
  15. Enter the amount that will cover three of the invoices/installments for this supplier, -6000.
  16. Save the payment transaction.
  17. Highlight the payment transaction line, right-click and select "Match Payment".
  18. The matching window is now displayed, and, on top of that, the select batch window, populated with open ledger items.
  19. Select your invoices/installments CBS 1, CBS 2 and CBS 3 and then click OK, and the invoices/installments will be copied to the matching window.
  20. Confirm the matching window with OK.

Approve the Mixed Payment

Purpose: The purpose of this exercise is to approve a Mixed Payment.

Windows:
Mixed Payment

  1. Open the window and populate.
  2. In the upper part of the tab, right-click and select Approve.

Note: The Approve Mixed Payment dialog will appear on the screen, showing you information about the voucher date, accounting period, user group, and voucher type. The voucher type for a voucher created in Mixed Payment must belong to function group N.

  1. Click OK.

Note: Another dialog will appear showing the identities of the Voucher and the Payments created. Note that there are two payments created, one customer payment and one supplier payment.

  1. Click OK