Initial Exercises—Attendance Reporting 1

Initial Exercises

Purpose: The purpose of these initial exercises is to introduce you to the basic functionality of Attendance Reporting, which entails:

Registering Employee Attendance
Authorizing Time Card Information

IMPORTANT

These initial exercises are intended for instructor use.

If you are a student, it is extremely important that you set up and work within your own company to maintain your data integrity. If you work within any other company, you will compromise your own exercise data as well as the data of other students. Predictable exercise results require that your data be isolated in your own company.

Registering Employee Attendance

Purpose: The purpose of this exercise is to introduce you to the basic functionality for registering in- and out-clockings for an employee.

Prerequisites:

Data Type

Value

Description

User ID

ALAIN

ALAIN/ALAIN.

Employee (for instructor only)

1002

Employee connected to a normal daytime schedule (8:00 A.M. – 5:00 P.M.)

Connected to user ALAIN

Also used as supervisor in the Authorization Time Card Information exercise.

Windows:
Time Card – Day

Steps: To complete this exercise, perform the following steps.

Go to the Time Card – Day window and populate it (F2). Your employee number is automatically displayed.
Create a new record (F5) and enter clockings for an ordinary workday on the Interval tab , i.e., 8:00 A.M. to 5:00 P.M. Both in- and out-clockings are of Normal type. Save the information (F12).
Click the Result tab to see how many hours the calculation generated.
Right-click and then click Employee Schedule Information to see how some of the basic data for your employee is set up.
Go back to Time Card – Day window and add two hours of overtime work by changing the out-clocking to 7 P.M. In the Out Time Type field, change the type to Overtime Cash.
Check the result on the Result tab.
Select the next day. Add eight hours of normal hours and two hours of overtime work on the Results tab. Choose wage codes from the List of Values.
Go to the Interval tab and enter normal in- and out-clockings for the same day as in the previous step. What happened with the time result you entered manually?

Authorizing Time Card Information

Purpose: The purpose of this exercise is to introduce you to the basic functionality for authorizing time card information.

Prerequisites:

Data Type	Value	Description
User ID	ALAIN	ALAIN/ALAIN.
Supervisor (for instructor only)	1002	Employee connected to a normal daytime schedule (8:00 A.M. – 5:00 P.M.) Connected to user ALAIN
Employee 1	1012	Damon Hill
Employee 2	2002	Andy Jefferson

Windows:
Authorization

Steps: To complete this exercise, perform the following steps.

Open the Authorization window.
Change the dates to cover the dates that you have been working with in the previous exercise.
Populate the window. Information about the employees is displayed, sorted by supervisor.

Note: Your employee number will by default be shown in the Supervisor field. The employees to whom you have access are displayed in the table.

Select one employee. Then right-click and click Time Card-Week.

If you need to correct the clockings, right-click and click Time Card-Day, and make the necessary changes.

If all days are correct, right-click and click Confirm to confirm the week.

To authorize the week, right-click and click Authorize .

Right-click and click Time Card-Day, and change clockings for one day.

Note: You must remove the authorization before you can make any changes

Go to the Authorization window.
Right-click and then click Populate Supervisor Data to repopulate the window with the information that you have just added when you authorized the week. The authorization status, displayed in the Authorized field, should be set to Completely.
Select another employee, and authorize his or her time by right-clicking then clicking Authorize.
Verify that the value in the Authorized field is Completely. If not, open the Time Card – Day window and correct the clockings. Complete the authorization in this window.
Return to the Authorization window, and verify that the value in the Authorized field is now Completely.
Return to the Time Card-Week window, and check the status of the nonworking days. What is their status? Try to make a clocking on a nonworking day. Why do you think it is not possible to do that?