Attendance Clocking Basic Data — Exercises

Main Exercise

Purpose: The purpose of this lesson is to show how rounding rules used for employee clocking records are defined.

Windows:
Rounding Rules Definition
Rounding Rule Setup

Define Rounding Rule

Example 01 : Rounding rule should be created to fulfill the following requirements;

• Rounding should apply for In and Out clocking records created between 8:00 - 17:00.
• In clocking record created within the specified time interval should always be rounded up to nearest 15th minute (0.25 hr) and the Out clocking records should always be rounded down to the nearest 15th minute.
• Only the first In clocking record and first Out clocking records is required to be rounded.

Perform the following steps to create the required rounding rule;

1. Open the Rounding Rule Definition window.
2. Create a new record and enter NORMAL as the rounding ID and 'Rounding for Normal Time Period' as the description.
3. Create a new record in the table.
4. In the Time From and Time To fields, enter 8:00 and 17:00 respectively.
5. In the Clocking Type field, enter In as the clocking type by selecting value from the list.
6. In the Rounding Value field, enter 0.25 as the value.
7. In the Rounding Type field, enter Round Up by selecting value from the list.
   
   Note: In the above steps, you have defined how rounding should apply for an In type clocking. Similarly, define how rounding should apply to an Out type clocking.
    
8. Duplicate the record in the table and change the clocking type to Out and the rounding type to Round Down in the respective fields.
9. Save the information.

Link Rounding Rule to Employees

Perform this exercise to link rounding rule NORMAL to employees who fulfill the following criteria;

• Rounding rule NORMAL should be linked to employees who are assigned to position code ACCNT, organization code B-CS and wage class 10.
• Rounding rule NORMAL should not be applicable to employees who are assigned to any day typed defined for shift work (i.e. day types 380-001, 380-002,380-003).
• Rounding rule OVERTIME should be applicable to employees who are assigned to selection group WORKERS.

The table below illustrates how rounding rules NORMAL and OVERTIME can be linked to employees in order to fulfill the above criteria. Follow the steps given below;

1. Open the Rounding Rule Setup window.
   Note: In the Priority field, specify the priority order as given in the table below.

   Priority Order	Rounding Rule ID	Position Code	Organization Code	Wage Class	Day Type	Selection Group	Rounding Selection
   01	NORMAL	ACCNT	B-CS	10			Include
   02	NORMAL			10	380%		Exclude
   03	OVERTIME					WORKERS	Include

2. Create a new record and enter the details as given in the first row in the table. Ensure that the rounding selection value as Include so that the rounding rule NORMAL is applicable to the relevant position, organization and wage class.
3. Create the second record. Ensure that the rounding selection value is Exclude so that the rounding rule NORMAL is not applicable to employee assigned to day types defined for shift work (i.e. day types 380-001, 380-002,380-003).
4. Create the third record. Ensure that the rounding selection value is Include so that the rounding rule OVERTIME is applicable to employees assigned to selection group WORKERS.