Absence Configuration—Exercises

Main Exercise

Purpose: The purpose of this lesson is to show how absence groups and absence types are configured in order to report absence.

Windows:
Absence Configuration

Create the absence groups and absence types as detailed in the below table;

Create Absence Period Types  

1. Open the Absence Configuration window.
2. Go to the Absence Period Definition tab.
3. Create a new record and enter PAYF in the Absence Period Type field. Enter 'Full Payment' (description of absence period type) in the Report Value field.
4. Leave the Display Report Value check box selected to ensure that the client value of the absence period type will be used in the system to show the absence period type.
5. Save the information.
6. Repeat the steps to enter absence period types PAYH - Half Payment and NPAY - Not Paid.

Link Absence Periods to Information Wage Codes  

1. Open the Absence Period Type Mapping window.
2. Create a new record.
3. Link absence period types to information wage codes as detailed in the table below.

   Absence Period Type	Wage Class	Wage Code	Wage Code Description
   PAYF	10	1003	Absence Full Payment
   PAYH	10	1004	Absence Half Payment
   NPAY	10	1005	Absence No Payment

Create Absence Groups   

1. Open the Absence Configuration window.
2. Go to the Absence Groups tab.
3. Enter HDAYS as group ID and HOLIDAYS as description in the respective fields.
4. Leave the Show In Absence Limits check box selected and clear the Automatic Limit Allocation check box.
5. Create another record for absence group SICK with description SICK LEAVE.
6. Leave both Show in Absence Limits and Automatic Limit Allocation check boxes selected.
7. Save the information.
   
   The absence groups will now be available in the navigator of the Absence Configuration window.
    
8. Click on HDAYS node in the navigator. Go to the Absence Group tab where you can enter additional details for absence group.
9. Enter calendar STD in the Calendar Type ID field.
10. In the Default Nominal Value field enter 7 as the number of hours that should amount to one working day.
11. Save the information.

Create Absence Types   

1. Open the Absence Configuration window.
2. Select absence group HDAYS in the navigator.
3. Go to the Absence Type Lists tab.
4. Create a new record.
5. Enter 1025 as the absence type ID and Annual Leave as the description of the absence type.
6. Leave the Registration check box selected to ensure that the absence type will be available for absence registration.
7. In the Absence Duration Type field, select Calendar Days from the list to ensure that an absence duration registered by an employee will show in calendar days.
8. In the Absence Calculation Period Type field, select Working Days from the list to ensure that the calculated absence duration will show in working days.
9. Save the information.
10. Repeat the steps to enter absence types 1026 - Parental Leave, 1028 - Casual Leave and 1033 - Carry Forward Holidays.

Divide Definition for Absence Groups   

Divide the absence groups HDAYS and SICK using the absence group function type CON. Enter parameter values for the two absence groups as detailed in the table below.

1. Open the Absence Configuration window.
2. Select absence group HDAYS in the navigator.
3. Go to the Absence Group Divide Definition tab.
4. Create a new record in the upper pane. Enter the date from which the divide definition should be valid. Your user ID will show in the User ID field.
5. Now, select the record you entered and create a new record in the lower pane.
6. Enter 1 in the Seq No. field.
7. Enter CON in the Function ID field. Select value from list.
8. In the Function Parameters field, specify values for each parameter as given in the table above. The values should be entered as 1;2;1;0.5;PAYF;PAYH;0.
9. Save the information.
10. Repeat the steps for absence group SICK.

Divide Definition for Absence Types   

Divide the absence types using the absence type function NDAY. Enter parameter values for the absence types as detailed in the table below.

1. Open the Absence Configuration window.
2. Select absence type 1025 in the navigator.
3. Go to the Absence Type Divide Definition tab.
4. Create a new record in the upper pane. Enter the date from which the divide definition should be valid. Your user ID will show in the User ID field.
5. Now, select the record you entered and create a new record in the lower pane.
6. Enter 1 in the Seq No. field.
7. Enter NDAY in the Function ID field. Select value from list.
8. In the Function Parameters field, specify values for each parameter as given in the table above. The values should be entered as 1;2;1;1;0.5;PAYF;PAYH.
9. Save the information.
10. Repeat the steps for absence types 1026,1028,1030,1031,1032.

Link Absence Type to Absence Wage Codes   

1. Open the Absence Configuration window.
2. Select the absence type 1025.
3. Go to the TA Association tab.
4. Create a new record. Enter absence wage code 9901 - Vacation.
5. Save the information.