Issuing Items to the Delivery Project—Exercises

IMPORTANT
It is extremely important that you set up and work within your own site to maintain your data integrity. If you work within any other site, you will compromise your own exercise data as well as the data of other students. Predictable exercise results require that your data be isolated in your own site.

Basic Data Setup

Inventory Location

Purpose: The purpose of this exercise is to show you how to create an inventory location for the receipt of project-specific items to inventory.

Windows:
Inventory Locations

  1. If  you have not already done so, create the following new inventory location at your site:
Location No Warehouse Location Name Location Group
PROJ A Proj parts PICK

  1. Save your changes.

General exercise for Entering Inventory Location

Required Data

Creating Project Shop Orders

Purpose: The purpose of this exercise is to familiarize you with the data that must be in place before you can do the the exercises below.

  1. Create project shop orders for a project-specific item.
  2. Save your changes.

General exercise for Creating Project Shop Orders

Main Exercises

Purpose: The purpose of this exercise is to show you how to issue the next-level project items to the top item through a shop order.

Windows:
Project Product
Project Product/Supply/Procured
Shop Order
Shop Order/Material
Receive Shop Order
Receive Shop Order/Inventory Receipt
Transfer Inventory Transactions
Inventory Transactions History
Inventory Transaction History
Transfer Processing Transactions
Operation History
Labor History
Update GL Vouchers
Project Navigator
Project Navigator/Activity
Project Navigator/Activity/Cost
Project Navigator/Activity/Hours
Background Jobs

Note: Perform these exercises instead of the ones included in the extended exercises for Creating Project Shop Orders for Serial Items. 

Issuing Project Items to the Delivery Project through the Top Item's Shop Order

  1. Open the Project Product window and query for your project XXPD–01.
  2. Click the Supply tab and then the Procured tab.
  3. Verify that a shop order record has been created for the top item, 20–10XX (Engine 1600).
  4. In the Shop Order State field, verify that the shop order status is Reserved. If the status of the shop order is only Planned, complete steps 6–10. Otherwise, go directly to step 11.
  5. Right-click and then click Shop Order to view the shop order. The Shop Order window appears.

Note: The Shop Order right mouse button option is enabled only if IFS/Shop Order is installed and existing in the executable.

  1. Click the Material tab.
  2. Verify that one of the allocations created is 20–11XX (Engine Block 1600).
  3. In the header portion of the window, right-click and then click Release to release the shop order.
  4. Right-click and then click Material Actions – Reserve to reserve the project items to the shop order. 
  5. Verify that the shop order status is Reserved. 
  6. Select all rows, right-click, and then click Manual Issues to issue each project item manually to the shop order. The Manual Issue Shop Order window appears.
  7. Verify that the location number is for the correct inventory location depending on whether the part is standard-planned or project-specific.
  8. In the Qty to Issue field, enter the correct quantity for each material.
  9. Save each record.
  10. Close the window.
  11. Refresh the shop order.
  12. Verify that the status is now Started.
  13. In the header portion of the window, right-click and then click Material Actions – Manual Receive to receive the shop order. The Receive Shop Order window appears.
  14. Verify that the lot size is equal to the required quantity for the part.
  15. Select the Auto Report Of Operations check box.
  16. In the Inventory Receipt tab, register the receipt by receiving a quantity of 1. Also, select the project inventory location PROJ, which you  created previously, from the List of Values. Click OK.
  17. Save your changes.
  18. Close the Receive Shop Order window.

Checking the Actual Cost Feedback of Shop Order to the Project Activity 

  1. Open the Transfer Inventory Transactions window.
  2. If your project site is not shown by default, click List and select your site, then click OK.
  3. Click OK to transfer the inventory transactions to the financial system. Note that this is a background job.
  4. Open the Background Jobs window. Once it is populated, verify that the status of the corresponding job is Ready.
  5. Open the Inventory Transaction History window.
  6. Query for your part 20–10XX (Engine 1600), together with parts 20–11XX (Engine Block 1600) and 20–120 (Cylinder Head 1600), 20–130 (Electric System 1600), 20–140 (Cooling System 1600), at your site. 

Note: Part 20–11XX is the project-specific purchased item which you purchased in the Creating Project Purchase Requisitions exercises, while parts 20–120,  20–130 and 20–140 are the standard planned parts you received into inventory in the Running MRP to Create Requisitions exercises. Both exercises are found in the Project Part Procurememt Preparation course.

  1. Select the rows and right-click and then click Inventory Transaction History.
  2. In the General tab, verify that a voucher number has been created through the transfer of each inventory transaction. This voucher needs to be updated in IFS/General Ledger to get the actual cost feedback to IFS/Project.
  3. Open the Transfer Processing Transactions window to transfer the work or processing transactions to the general ledger.

Note: You might need to open another executable—one that includes both Transfer and Opeartions History features of IFS/Manufacturing Standards.   

  1. Make sure that your site appears as the default. If not, select it from the List of Values. 
  2. Click OK. Note that this is a background job. 
  3. Open the Background Jobs window. Once it is populated, verify that the status of the corresponding job is Ready.
  4. Open the Operation History window.
  5. Query for your shop order number at your site.
  6. In the General tab, verify that a voucher has been created through the transfer of processing transactions. This voucher needs to be updated in IFS/General Ledger to get the actual cost feedback in IFS/Project.
  7. Open the Labor History window.
  8. Query for your OKder number at your site.
  9. In the General tab, verify that a voucher has been created through the transfer of processing transactions. This voucher needs to be updated in IFS/General Ledger to get the actual cost feedback in IFS/Project.

Note: You will need to open another executable—one that includes IFS/General Ledger. 

  1. Open the Update GL Vouchers window.
  2. Verify that the window specifies the company with which you are working, i.e., company 10. If not, click Cancel and do steps 21–23. 
  3. Click the File menu, and then click Options.
  4. On the Globals tab, click the appropriate value for Company in the Value list. 
  5. Click Apply and then OK.
  6. Re-open the Update GL Vouchers window.
  7. On the Selection tab, click Select Vouchers.
  8. Query for the MPL and L vouchers with today's date in the Vou. Date field and your user ID in the Entered by User ID field. Note that the MPL voucher has been created for all the inventory transactions transfer you have done in steps 1–3, while the L voucher has been created for all the processing transactions transfer you have done in steps 9–11. Click OK.
  9. Select the queried vouchers and click OK. 
  10. A message appears informing you which journal number has been created. Click OK.
  11. Open the Project Navigator window and query for your project XXPD–01.

Note: If working with the same company at the same time as other students, it will be sufficient for one student to update vouchers from the general ledger. You may find that someone else has updated the vouchers for you and that actual costs have been updated in your project activities.

  1. In the project structure navigator, go to activity 2010 (Manufacture special engine), i.e., the activity connected to the project-specific manufactured item 20–10XX. 
  2. Click the Activity tab and then on its Cost and Hours tabs, verify that no actual cost for material and work have been retrieved.
  3. Make sure that the progress method selected includes shop orders.
  4. Right-click and then click Refresh Activity to refresh the activity of all new transactions. 
  5. Verify that the Calculated Progress is now 100%.
  6. Compare the Actual and Committed costs for material and work. Are the values correct?
  7. Repeat steps 30–35 for the other activity 1010 (Purchase special engine block), i.e., the activity connected to the project-specific purchased item 20–11XX (Engine Block 1600). However, the progress method selected for this activity should include purchase orders.