Supplier Analysis

Explanation

This activity is used to view detailed information about a selected supplier. This window contains detailed information about all invoices and due amounts, as well as invoice/pre-payment dates, etc. These details can be analyzed from a supplier's perspective as well as a payee's perspective. It is also possible to analyze or modify the proposed installment plan, enter and modify notes for both supplier or an item and payment references. You can also determine whether each supplier is subject to tax reporting and withholding. It is also possible to view the supplier details with any applicable interest and fine amounts and simulate interest and fine in order to view the interest and fine that needs to be paid for late payments. For items which were debited/paid by payment files, it is possible to trace electronic payment addresses. For one-time suppliers you can view and modify the one-time specific information of an invoice or a payment document.

Prerequisites

This activity requires that suppliers have been entered. To view or modify one-time specific information, suppliers selected as one-time suppliers should exist, and the relevant invoices belonging to them should have been posted.

System Effects

As a result of this activity, if the payment reference is modified, the modified data will be attached to the corresponding ledger items. If the one-time specific information of an invoice or a payment document is modified, the new information will be updated to the address information and/or installment plan.

Window

Supplier Analysis

Related Window Descriptions

Supplier Analysis
Supplier Installment Plan
Payment per Invoice/Prepayment Analysis (Supplier)
Payment Address per Payment
One-Time Specific Information

Procedure

To view supplier details:

  1. Open the Supplier Analysis window. 
  2. Search for the supplier ID for which you want to view details, or populate the header and then select the relevant supplier ID from the list for the Supplier ID field.
  3. Select the Auto Populate check box if you want to automatically populate and view the supplier details. Clear the check box if you want to query for one or more specific ledger items.
  4. Select the Show Open Items Only check box if you want to  populate only the open ledger items of the supplier.
  5. select the Exclude Not Cashed/Open Documents check box, If you do not want to view open payment documents (e.g. checks and bills of exchange) for the supplier.
  6. Select the Show Open Amount Before Preliminary Tax Withholding check box if you want to view the open amounts of ledger items before the preliminary tax withholding amount is deducted.
  7. Select the Enable check box if you want to view the invoices with installment details.
  8. Right-click and click Payments per Invoice/Prepayment Analysis to follow-up payment information.
  9. Right-click and click View Purchase Order(s) to access the connected purchase order(s) of the selected ledger item.
  10. Right-click and click Reprint Debit/Credit Note to reprint an invoice/note.
  11. Double click on the Latest Note field to enter or modify a note attached to a AP ledger Item. Alternatively Right-click and click Notes to access to Notes window in order to enter and modify.

To view payee details:

  1. Open the Supplier Analysis window.
  2. Search for the supplier ID for which you want to view the payee details, or populate the header and then select the relevant supplier ID from the list.
  3. Select the Payee Perspective check box in order to view the payee details.
  4. Select the Auto Populate check box if you want to automatically populate and view  the supplier details. Clear the check box if you want to query for one or more specific ledger items.
  5. Select the Show Open Items Only check box if you want to populate only the open ledger items of the selected payee.
  6. select the Exclude Not Cashed/Open Documents check box If you do not want to view open payment documents (e.g. checks and bills of exchange) for the payee.
  7. Select the Show Open Amount Before Preliminary Tax Withholding check box if you want to view the open amounts of ledger items before, the preliminary tax withholding amount is deducted.
  8. Select the Enable check box if you want to view the invoices with installment details.

To simulate interest and fine details:

  1. Open the Supplier Analysis window.
  2. Search for the supplier ID for which you want to view details, or populate the header and then select the relevant supplier ID using the List of Values.
  3. Select the Auto Populate check box if you want to automatically populate and view  the supplier details. Clear the check box if you want to query for one or more specific ledger items.
  4. Select the Show Open Items Only check box if you want to populate only the open ledger items of the selected supplier.
  5. Select the Enable check box if you want to view the invoices with installment details.
  6. select the Exclude Not Cashed/Open Documents check box If you do not want to view open payment documents (e.g. checks and bills of exchange) for the supplier.
  7. Select the Show Open Amount Before Preliminary Tax Withholding check box if you want to view the open amounts of ledger items before the preliminary tax withholding amount is deducted.  
  8. Select Simulate Interest and Fine until check box and enter a payment date. The details for the simulated interest and fine amounts, as well as the differences between the paid interest and fine amounts and the simulated interest and fine amounts will be displayed.

To enter or modify payment references:

  1. Open the Supplier Analysis window.
  2. Search for the supplier ID for which you want to view details, or populate the header and then select the relevant supplier ID from the list for the Supplier ID field.  
  3. Select the Auto Populate check box if you want to automatically populate and view  the supplier details. Clear the check box if you want to query for one or more specific ledger items.
  4. Select the ledger item that you want to enter or modify the payment reference.
  5. Right-click and click Modify Payment Reference to enter or modify payment reference for the selected ledger item.

Note: To use this option the Supplier Invoice Validation Method in company/invoice tab should have the value Not Used selected. This option is enable for invoice ledger items, payment on accounts, payment in advances but not applicable for check ledger items and bills of exchange. It is not possible to use this option if allowed ledger items are in Canceled or Fully Paid states.

To enter or modify one-time specific information:

  1. Open the Supplier Analysis window.
  2. Search for the one-time supplier ID for which you want to view or modify one-time specific information, or populate the header and then select the relevant one-time supplier ID from the list.
  3. Select the Auto Populate  check box if you want the window to be automatically populated with the ledger items. Clear the check box if you want to search for one or more specific ledger items e.g. for items with a specific supplier name.
  4. Select the invoice or payment document for which you want to enter or modify the one-time specific information.
  5. Right-click and then click One-Time Specific Information to open the One-Time Specific Information dialog box.
  6. Enter/modify the supplier name, address or tax information and save. The existing address ID will be updated with the new information.
  7. Click on the Payment Information tab if you want to enter/modify AP supplier contact or payment information, or click Cancel to close the dialog box and to return to the Supplier Analysis window.
  8. In the Payment Information tab, enter/modify AP supplier contact information in Name, Comm. Method and Value fields.
  9. Save the information. A new communication ID will be created and connected to the one-time address ID.
  10. To enter/modify the output medium, select the new value for the Output Media field and save. The new output medium will be updated to the one-time address of the supplier.
  11. Enter/modify the payment method which should be used for this invoice in the Payment Method field, or select a payment method from the List. The one-time address ID will automatically appear in the Payment Address ID field (except for manual payment methods without payment addresses).
  12. If an electronic payment method was selected and the electronic payment address ID does not yet exist, enter the electronic payment address information (e.g. IBAN) in the Electronic Payment Address fields. The fields are presented as defined in the client mapping of the payment format.
  13. Click OK to save the information and to return to the Supplier Analysis window.