This activity is used to enter information about checks sent to suppliers. General check information to be entered includes supplier, currency, amount and payment date. You can also specify the cash account from which the check should be cashed.
Before saving the check you can match it with supplier invoices. See further the Enter Matched Supplier Invoices activity. When the check is saved, the matched invoices are paid and the supplier debt from the invoices (IP1) is removed, but a new supplier debt appears (PP21) which is represented by the entered open supplier check. If the check is not completely matched with invoices, the remaining, unmatched part is stored as a payment on account, which can later be matched with invoices in the Supplier Offset function. After entry, the status of the check is Created, and the open supplier check is found in the Accounts Payable Ledger with its Series ID and number.
This window is also used to create a Positive Pay file. If a positive pay file has been created then the Positive Pay Created check box will be selected. The positive pay file can be created either using payment order or external file assistant.
General basic data and supplier must exist.
When a supplier check has been entered and saved, all matched invoices are paid, and an open supplier check ledger item is created with the full supplier check amount. If the check is not fully matched, the remaining part will create a new Payment on Account with the unmatched amount. A voucher will be created in the hold table in IFS/Accounting Rules.
To enter supplier check information:
For positive pay: