Enter Supplier Check Information

Explanation

This activity is used to enter information about checks sent to suppliers. General check information to be entered includes supplier, currency, amount and payment date. You can also specify the cash account from which the check should be cashed.

Before saving the check you can match it with supplier invoices. See further the Enter Matched Supplier Invoices activity. When the check is saved, the matched invoices are paid and the supplier debt from the invoices (IP1) is removed, but a new supplier debt appears (PP21) which is represented by the entered open supplier check. If the check is not completely matched with invoices, the remaining, unmatched part is stored as a payment on account, which can later be matched with invoices in the Supplier Offset function. After entry, the status of the check is Created, and the open supplier check is found in the Accounts Payable Ledger with its Series ID and number.

This window is also used to create a Positive Pay file. If a positive pay file has been created then the Positive Pay Created check box will be selected. The positive pay file can be created either using payment order or external file assistant.

Prerequisites

General basic data and supplier must exist.

System Effects

When a supplier check has been entered and saved, all matched invoices are paid, and an open supplier check ledger item is created with the full supplier check amount. If the check is not fully matched, the remaining part will create a new Payment on Account with the unmatched amount. A voucher will be created in the hold table in IFS/Accounting Rules.

Window

Supplier Check

Related Window Descriptions

Supplier Check

Procedure

To enter supplier check information:

  1. Open the Supplier Check window. Click new.
  2. Enter the check information, one line per check.
  3. When you save the information, a message will appear stating that the check is not fully matched. Click OK in the message box if you want to create a payment on account for the check. Click Cancel to proceed with the Match Check with Supplier Invoices activity.

For positive pay:

  1. Select the Positive Pay Created check box to create a positive pay file using External File Assistant. Note: This check box will indicate when a positive pay file has been created.