Enter Matched Supplier Invoices
Explanation
Use this activity to match a supplier Bill of Exchange with supplier debit and credit invoices. If
the Bill is not completely matched, the remaining part is stored as a payment in
advance, payment on
account or you can create a difference item..
When matching the Bill with invoices, discounts can be utilized, parts of invoices can
be written off, and partial payments can be made. Invoices in other companies can also be
matched as long as the supplier is defined in the other companies.
A Bill of Exchange in one currency can be matched with invoices in other currencies as
long as all currencies are EMU currencies, i.e. you can enter a Bill in EUR and match it
with invoices in DEM or FRF, or vice versa. You can also enter a payment in DEM of invoices in
FRF.
Prerequisites
This activity requires that you have registered Bill of Exchange information in the
Supplier
Bills of Exchange window.
System Effects
This entry does not cause any system effects until the supplier Bill is saved. Then all
matched invoices are paid, and an Open Supplier Bill of Exchange ledger item is created
with the full Bill of Exchange amount. If the Bill of Exchange is not fully matched,
the remaining part will create a new Payment on Account or Payment in Advance with the unmatched amount. A
voucher will be created in the hold table in IFS Accounting Rules.
Window
Supplier Bills of Exchange
Related Window Descriptions
Supplier Bill of Exchange
Matching
Procedure
To match the bill with supplier invoices:
- In the Supplier Bills Of Exchange
window, right-click and click Match/View
Invoices to open the
Matching
dialog box.
- Click New in the
Matching dialog box.
- If you want to enter an item for offset, enter the series and number in the
Series ID and No fields. The information in the Identity field appears automatically.
The correct value would automatically appear in the
Installment ID field if only one open installment exists for the
invoice. The rest of the fields will be automatically populated. You can
also select the relevant items from the
Select Batch of Invoices
dialog box by clicking Sel.Batch.
- If you want to enter a parked payment for offset,
select the Parked Payment check box. Enter the series ID and the
number of the relevant parked payment in the Series ID and No
fields. You can also click Sel.Batch and select the relevant parked
payments from the
Select Batch of Invoices dialog box.
- Select the New Item? check box if you want
to match the Bill of Exchange with a new difference item. If the New
Item? check box is selected, you are required to enter a value in the
Payment Terms field. Select an appropriate tax code for the Tax Code
field depending on the tax regime of the company. You can modify the value entered in the New Item
Invoice Type field if required. Modify the
value displayed in the Authorizer ID field if required, or enter a
new value if the field is empty. The List of Values can be used to select an
authorizer ID.
- To enter interest and fine to the matching invoice
or change the default values suggested, add values to Interest Amount
field
and Fine Amount field.
- Select the Print Diff Notice check box if you want a printout of
the difference notice to send to the supplier.
- To write-off an amount, select a write-off code and enter the write-off amount. Select the
Print Write-off Notice check box if you want to send a write-off notice, but the write-off code does not send a write-off notice
by default.
- Enter text in the Text field and prepost the new ledger item in
the code part fields if required.
- Click OK to save the information and return
to the Supplier Bills of Exchange window.